Job Description

About the Role

We are seeking a highly capable and tech-savvy Executive Virtual Assistant to support a


fractional COO in managing fast-moving operations across multiple client projects. This is a high-


impact role for someone who thrives in execution, takes initiative, and can confidently handle


system setups, documentation, and detailed project tasks with minimal supervision.

Key Responsibilities

Project Management Support:


o Assist in tracking tasks, timelines, and deliverables


o Follow up on action items and maintain accountability across projects


System Setup & Maintenance:


o Support setup of tools like CRM, POS, or reporting systems


o Troubleshoot and update systems as needed


o Coordinate with vendors and tech providers


Data Entry & Documentation:


o Enter and organize large data sets, often in Google Sheets


o Customize reports, templates, and client documentation


o Maintain internal documentation with clear, organized updates


Scheduling & Administrative Tasks:


o Schedule meetings, maintain calendars, and manage reminders


o Draft internal emails and support light outbound communication


o Assist in setting up workflows and recurring admin systems

Ideal Candidate Profile

2+ years of experience in an executive assistant, operations, or project support role


Strong proficiency in Google Sheets, Google Workspace, and general tech tools


Experience setting up or maintaining systems (e.g., CRM, POS, task/project tools)


Strong problem-solving skills able to work independently and figure things out


Detail-oriented with excellent organizational and communication skills


Comfortable with dirty work like data entry and fixing messy systems


Familiarity with AI tools (e.g., ChatGPT) is a plus


PROBLEM SOLVER