Job Description

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Job Advert Summary

Clover Kuruman Distribution Branch is looking for a highly organized and detail-oriented Team Leader: Distribution to provide efficient administrative and operational support in distribution. The successful candidate will be responsible for coordinating driver schedules, managing leave records, updating operational spreadsheets, overseeing vehicle maintenance compliance, and liaising with internal teams and external service providers to ensure smooth daily operations.

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Minimum Requirements

Grade 12 (essential) Certificate/Diploma in Office Administration, Logistics, or Supply Chain Management - advantageous Minimum of 2-3 years' experience in a warehouse supervisory or team leader role Location in Kuruman - advantageous Experience with systems - advantageous Exposure to fleet or vehicle maintenance coordination preferred Business English: Fluent Experience in working with senior management
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Duties and Responsibilities

Provide General Office Administration Support

Update driver planning schedules and operational rosters


Maintain ad hoc Labour Broker timesheets Update and manage the "Way Better" spreadsheet Capture and record daily vehicle defects identified during pre-trip inspections Compile weekly rosters for staff operating on a Compressed Working Week schedule Read and respond to all incoming correspondence and emails promptly Confirm all trucks have departed in the morning and communicate any delays or issues Liaise with Distribution Managers on urgent tasks and daily priorities Follow up on requests or issues raised by night shift staff

Leave Administration

Capture all employee leave applications on the PaySpace system Ensure all leave requests are approved and processed timeously Cross-check that all captured leave aligns accurately with Best Time records

Vehicle and Fleet Management

Ensure pre-trip inspections are conducted in line with Standard Operating Procedures (SOPs) Record and report vehicle incidents, accidents, or damages Conduct follow-ups to confirm vehicles are roadworthy before leaving the premises Monitor truck kilometres and schedule services proactively Arrange Certificates of Fitness (COF) at least one month before expiry Maintain general upkeep and compliance of the fleet Liaise with key service providers

Distribution and Reporting

Review drivers debrief reports for cash and delivery discrepancies. Prepare and send the DRM report to Expedite. Liaise with Expedite regarding the movement and delivery status of trucks and crews

CHEP and Pallet Management

Record pallet transactions (received and collected) on spreadsheets Conduct weekly pallet counts and provide updates Collect pallets for direct deliveries from wholesalers * Prepare and submit monthly pallet inventory reports