Job Description

The Stores Assistant is responsible for optimal inventory administration throughout the hospital by being actively involved in
the procurement, maintenance, management, distribution and control of stock. This individual will apply their understanding
and knowledge of stock and attention to detail to identify possible discrepancies, balance stock levels against the system and
effectively resolve any differences. The Stores Assistant will further be responsible to maintain good working relationships,
fulfil work requests and ensure the overall neatness and cleanliness of the Stores.
The Stores Assistant is responsible for reporting on hospital stores stock control to the relevant stakeholders within the
hospital
The Stores Assistant will be required to work in various different departments of the hospital and to multitask effectively. This
individual will not be allocated to work only in one division of the business but will provide the required assistance to where
and when required with the Aloecrest strategy of Person centred Health and care.

DUTIES & RESPONSIBILITIES

• Ordering hospital stores stock on the preferred procurement system as required
• Verifying prices on the procurement system
• Receiving and checking stock with the designated person upon delivery
• Unpacking of stock in hospital stores
• Ensuring that the invoices or delivery notes are confirmed, signed and delivered to relevant department for Good

Receipting

• Packing of stock neatly onto shelves according to a system, considering FEFO (First Expiry First Out) and FIFO (First In First

Out) principles where applicable

• Issuing, picking, and packing of replenished stock per storage location or cost centre
• Capturing of stock transfers between storage locations or cost centre
• Process consumable transfers
• Identify excess and slow-moving stock in hospital store
• Advertise and sell excess and slow-moving stock
• Process stock returned from wards in SAP
• Build and maintain strategic relationships with suppliers
• Liaise with suppliers regarding delivery dates and follow up on outstanding invoices and credit notes from suppliers
• Investigate open purchase orders as well as back orders
• Follow up on outstanding GRV's
• Investigate inventory discrepancies and report unresolved discrepancies, theft, and losses to the Pharmacy Manager
• Keep hospital stores secure at all times by ensuring the non-entrance of unauthorized personnel
• Forecast on the quantity replenished to wards to prevent overstocking and running out of stock
• Communicate out-of-stock items, and substitute products with the relevant manager
• Monitor critical/high value stock
• Keep up to date with evolving changes on SAP and OrderCo
• Assist with general stock management roles in the pharmacy
• Assist with communicating stock policy
• Assist with any ad hoc duties assigned by the Stock Coordinator or Stock Controller and assist Nursing employees and

Unit Managers with stock queries

• General office administration to ensure job efficiency including but not limited to filing, printing, faxing, and other

general administration queries

• Handle all routine administration queries and work requests that may not be included in this role profile and resolves

these efficiently and effectively within the required turnaround times

• Assist with general housekeeping in hospital stores
• Participate in monthly meetings
• An intermediate level of Computer Literacy and proficiency in MS Office applications.
• Demonstrates excellent organisational skills: organised and structured with an exceptional attention to detail.
• Multi-tasking ability and the ability to handle stressful situations and difficult stakeholders (internal and external)

appropriately.

EDUCATION & EXPERIENCE

• Grade 12 or equivalent NQF 4 certificate
• Basic stores and stock control certificate (BSSC) will be advantageous
• Principles of production and inventory management (PPIM) will be advantageous
• Previous experience in stock management.
• 6 months to one year experience working in similar role

APPLICATION PROCESS
The Hospital's Employment Equity plan and targets wil be considered as part of the recruitment process
aligned to the Group's Employment Equity strategy. Aloecrest actively supports the recruitment of people
with disabilities.
Interested candidates who meet the above criteria are requested to e-mail a detailed CV to

Should you not receive feedback two weeks after the closing date, kindly consider your application

Aloecrest Hospital