Job Description

Job Summary Key Responsibilities:
Stock Management & Floorplan Administration

• Manage and allocate vehicle stock across branches and departments
• Coordinate floorplan loading, settlement, and reconciliation
• Process floorplan sales and manage flagged vehicles and funding limits
• Prepare and maintain floorplan documentation for new and used vehicle acquisitions
• Ensure accurate recording of vehicle details and profit calculations
• Move stock for finance, sales, or workshop purposes and track physical movements
• Perform daily stock status updates, reconciliations, and availability reporting

NATIS & Licensing Documentation

• Track, collect, and sort NATIS documents from licensing departments and couriers
• Arrange NATIS collections from finance and auction partners
• Submit and monitor name changes, RC2 downloads, and compliance with licensing protocols
• Send NATIS copies to clients and ensure document filing is completed accurately and timeously

Cash Flow, Reporting & Administrative Duties

• Prepare cash flow inputs and vehicle settlement forecasting for the Dealer Principal
• Reconcile outstanding accounts and liaise with finance on remittances and invoice breakdowns
• Support with DOC preparation and floorplan interest reporting
• Download, prepare, and file relevant compliance documentation (FICA, resolution letters, terms accounts)
• Coordinate invoice communication and credit note follow-ups with suppliers and funders
• Keep Wesley's office and reporting board updated with current stock status and finance summaries

Coordination & Compliance

• Liaise with internal departments including sales, licensing, and finance to ensure smooth vehicle flow
• Assist with bank queries, settlement letters, and auction document handling
• Respond to queries from auctions and funding partners professionally and promptly
• Ensure all vehicle deal files are complete, accurate, and properly stored

Requirements:

• Matric with strong numerical and administrative skills
• Minimum 3-5 years' experience in a stock control or vehicle administration role in a used vehicle dealership environment
• Experience working with floorplans is essential
• Strong working knowledge of vehicle finance procedures and stock system processes
• Familiarity with vehicle licensing and NATIS documentation
• Excellent communication, follow-up, and organisational skills
• Computer literate - proficient in MS Excel and dealership software systems eg, VMS
• Automotive Industry experience Essential!!

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.
Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.
Applications should be submitted no later than Thursday 30 October 2025.
Select Motor Recruitment
Recruiter

Skills Required