Job Description

The purpose of the job is to ensure that all site administration and duties are carried out efficiently and effectively.
Qualifications

• Grade 12

• Administration certificate / diploma

Advantageous Requirements

• Ms office (Word, Excel, E-mail)

Experience

• Previous experience in office administration / mining environment

• 3-5 years office admin experience

Duties

• Invoicing:

• Receiving of all the Truck Operators / accessory drivers hand in their Loading Sheets / delivery notes daily.

• Compile a Delivery Note for each consignment as per loading sheet.

• Prepares the invoicing process by entering the detail of the order on QADAX to enable Head Office to do the billing of the customer.

• Receives Purchase Requisition from the customers.

Stock Administration:

• Reconciliation stock count figures as required and issue/sold on a weekly /monthly.

• Captures data and reconciles the inbound, outbound and stock on hand figures to balance variables.

• Completes the weekly Inventory Report as well as Variance Report.

• Assist the Operation Foreman / manager to order raw materials and stock.

Purchases:

• Performing the administration of all purchases made by the unit.

• Ensures that the PR is duly authorised, material specifications are correct, cost codes are correct, and that the documentation is otherwise in order. In the event of incorrect cost codes, will make the necessary correction.

• Assist Operations manager to source suitable suppliers to BME.

• Places order with supplier and assesses the delivery date.

• Ensures that the order is entered on to QAD and monitor the approval thereof.

• Ensures that invoices are in order and correct and have all applicable information (BMExe2x80x99s VAT number and correct address etc.).

• Filing of the all the Purchase orders, quotations and other related paperwork.

• Follow-up on delivery of products ordered.

Job Competencies

Job Related Skills

• Proficiency in MS Office (Word, Excel and PowerPoint)

• Numerical skills

• Attention to detail

• Strong communication/interpersonal skills

• Report-writing abilities

Policy

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

xc2xa9 Omnia Holdings Limited. All rights reserved.

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Omnia Holdings