Job Description

Purpose of Job: Looking after a group of stores and ensuring that the Payroll Administration and Processing on a monthly basis is accurate and processed, in terms of the payroll deadlines. Key Responsibilities: Strategy: Understand the importance of revenue, productivity, chargeability and the employees pay and ensuring accuracy in processing of the payrolls with the HR Administrators and Financial Managers Support. Operations: Supervise and execute routine administrative activities (Monthly) associated with accurate data and payroll capturing, workflows, leave management, benefit administration, and other payroll-related processes. Ensure that all controls are in place to process payroll, third-party, and associated payments effectively. Ensure conformity with all applicable laws and regulations, including minimum rates (SD9), taxation, and benefit administration. Provide a Monthly and yearly calendar of payroll processing and cut-off dates Process monthly payrolls for the stores for all levels and types of placements. Ensure that all employees are paid appropriately in accordance with their contract type and payment. Compute hours worked and payable based on the payroll input for the hourly employees that collected on a monthly basis, including overtime, terminations, and severance packages. Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable. Completion, verification, and processing of payroll checklist supporting documents, based on the monthly planners. Prepare monthly payment schedules and payment requests. Ensure that all payments are completed precisely and on schedule. Monthly reconciliation of all payroll accounts, all variance reports checked for completion on a monthly basis. Provide and process monthly payroll reports, cheque requisitions, journals, and reconciliations, as well as Skill development levies, UIF, and PAYE returns and payments. Ensure that all payroll records are filed and easily accessible to authorized personnel. Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, work permits, length of service. Maintain effective payroll governance and ensure that all essential procedures are in place and followed. Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated. Ensure the payroll and related systems are optimized. Examine payroll reports before distributing them to stakeholders. Process Annual and Bi-Annual SARS reporting and produce IRP 5s Completion and submission of EMP201 Perform month-end reporting duties mandated by the Finance and Human Resources Departments. Prepare all needed and ad hoc reports, including but not limited to leave reports, Quarterly Employment Statistics, SARS filings, Employment Equity, and other regulatory requirements. Ensure registration with relevant authorities are completed for onboarding employees at stores. When requested, provide the HR and Recruitment departments with sample payslips. Provide papers required for Department of Labour visits as needed. Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed. Maintain records, files, organograms, appointments, termination and compensation schedules, as well as all administration pertaining to appointments, terminations, employment contracts, transfers, and promotions. Prepare all UIF paperwork in support of terminations, maternity leave, and disability claims, etc. Prepare all documents and paperwork required for audits. Resolve and reply in a timely manner to queries from stores through the HR administrators on employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies. Provide new employees with the necessary training on the payroll system and Employee Self Service (Portal), including benefits, payslips. Provide information and timely responses to employee inquiries on payroll, SARS, and pertinent policies. Communicate with service providers on any system or benefit-related complaints or questions. Assist Store HR Administrators and ensure that standards are reached through coaching, on-the-job training, and direction. Technical Expertise: Liaise with tax authorities and other their offices on technical issues. Use specific software programs and maintain databases as required. (Psiber payroll system experience will be advantageous). Develop technical knowledge through reading and attendance at appropriate (internal and external) training courses, seminars Ensure Bankfiles are loading on banking system, following the internal protocols Team-based responsibilities (with the support from the Group Payroll Manager): Set up and maintain computerized payroll databases. Inputting information into the payroll system. Review, test and reconcile the work and data received from clients/ third parties. Assist with statutory fillings and reporting, including EMP201 and EMP501. Support the Tax Officer with ad hoc SARS requests. Assist senior team members and finance team with recovery of debt. Perform any other reasonable assignment requested by management. Personal utilization of 90% - whereby 90% of hours are aligned to client work and service delivery. Implementations: Assist with Data Evaluation Assist with Verifying YTD Input Complete Variance in all phrases of Implementation Liaise with the Implementation Specialist on outstanding KYC matter Assist with Linking of MOC to employees Advise the Implementation Specialist of possible tax discrepancies Update Blueprints where necessary changes are made. Facilitate Calendar and Change form creation
Requirements: Will suit a person with a kind natured approach. A person who is willing to get involved at the Store level with support on payroll related matters and explaining to the HRAs on processing of payroll for accuracy Minimum of 5 - 10 years experience on payroll systems related to either Psiber or Sage HR Premier system. Must have a Matric. Interpersonal Skills and Experience Required, within a fast paced operation like an FMCG retail business. Experience leading and coordinate a payroll function within a FMCG organisation. Excellent Excel Skills is required i.e. Pivot Tables, Formulas The person must have a suitable marketing qualification and or degree applicable Ensure and maintain high level quality and accuracy of data entered in to the system. Organisation and time management skills. Problem solving skills. Be able to deal with confidential and sensitive payroll related matters. To relate to people from various cultures and to work in a team. Understand the BCEA and LRA in relation to the Sectoral Determination Act 9, BCEA, Wholesale and Retail Sector, COIDA and Unemployment Act. Analytical and numeracy skills. Have experience and understanding of Employment Self Service Portal. Must have reliable transport and will be compensated accordingly in view of a package of travel and car allowance on a monthly basis. Must be ambitious, have creative ideas for the various ventures and must have an enthusiastic approach (Go getter) to achieve the objectives

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