Job Description

Collect and synthesize data from functional teams regarding the performance of the delivery unit by:

• Facilitating the data collection process and updating the database within the project reporting system.
• Aggregating data from various functional teams for the purpose of reporting on unit delivery.
• Assisting in the collection of information necessary for reporting project risks, issues, and progress status.
• Assisting in the monitoring of committed financials against actual costs and invoicing amounts to identify discrepancies.
• Supporting the scrutiny of data updated by the functional teams in the designated project systems to ensure data integrity.
• Ensuring the maintenance of all project reporting documentation and lessons learned in the designated systems in compliance with approved processes.
• Facilitate data management integration and dependencies among functional teams by:
• Assisting in the identification and documentation of dependencies and integration requirements for unit delivery.
• Maintaining detailed logs of dependencies and records of action items within the project reporting system.
• Contributing to the establishment of reporting and information-sharing structures and systems within the project.
• Assisting in the monitoring and reporting on the efficacy and alignment of project control mechanisms and processes.
• Assisting in the monitoring and reporting of scheduled project activities.
• Coordinating audits on scheduled activities of functional teams to verify the accuracy of reported progress.

Compile reports on delivery unit performance, project handover, and close-out by:

• Updating and sustaining reporting data in the designated project reporting system while ensuring compliance with the approved methodologies and tools.
• Generating reports from the project reporting system to aid management decision-making.
• Facilitating the consolidation of project close-out reports from the functional teams.
• Assisting in the documentation of project close-out and post-mortem reviews with contributions from all relevant stakeholders.
• Integrating reports on project deliverables for handover.
• Contributing to the compilation of project satisfaction surveys.
• Assisting in developing a schedule to monitor realized benefits.

Deliverables

• Produce monthly project status reports.

Specific competencies required

• Understanding of project reporting
• Expertise in data management
• Proficient in Project Management
• Proficient with computer applications such as the Microsoft Office suite including Word, Excel, PowerPoint, Explorer, and SharePoint.

Requirements
Information Systems (NQF 6)
3- 5 years related experience in Project reporting / Monitoring & Assurance / Project Administration