Job Description

Collect and synthesize data from functional teams regarding the performance of the delivery unit by:

Facilitating the data collection process and updating the database within the project reporting system. Aggregating data from various functional teams for the purpose of reporting on unit delivery. Assisting in the collection of information necessary for reporting project risks, issues, and progress status. Assisting in the monitoring of committed financials against actual costs and invoicing amounts to identify discrepancies. Supporting the scrutiny of data updated by the functional teams in the designated project systems to ensure data integrity. Ensuring the maintenance of all project reporting documentation and lessons learned in the designated systems in compliance with approved processes. Facilitate data management integration and dependencies among functional teams by: Assisting in the identification and documentation of dependencies and integration requirements for unit delivery. Maintaining detailed logs of dependencies and records of action items within the project reporting system. Contributing to the establishment of reporting and information-sharing structures and systems within the project. Assisting in the monitoring and reporting on the efficacy and alignment of project control mechanisms and processes. Assisting in the monitoring and reporting of scheduled project activities. Coordinating audits on scheduled activities of functional teams to verify the accuracy of reported progress.
Compile reports on delivery unit performance, project handover, and close-out by:

Updating and sustaining reporting data in the designated project reporting system while ensuring compliance with the approved methodologies and tools. Generating reports from the project reporting system to aid management decision-making. Facilitating the consolidation of project close-out reports from the functional teams. Assisting in the documentation of project close-out and post-mortem reviews with contributions from all relevant stakeholders. Integrating reports on project deliverables for handover. Contributing to the compilation of project satisfaction surveys. Assisting in developing a schedule to monitor realized benefits.

Deliverables

Produce monthly project status reports.

Specific competencies required

Understanding of project reporting Expertise in data management Proficient in Project Management Proficient with computer applications such as the Microsoft Office suite including Word, Excel, PowerPoint, Explorer, and SharePoint.

Requirements

Information Systems (NQF 6)


3- 5 years related experience in Project reporting / Monitoring & Assurance / Project Administration