Job Description

New loveLife Trust is an NGO that campaigns with nationwide community level outreach and supports programmes

that promote healthy, HIV-free living and Youth Leadership Development among young South African teens. loveLife

has reached unprecedented scale in implementing cutting-edge comprehensive and combined social behaviour change

programming face-to-face with adolescents.

The Trust is looking to recruit a suitable candidate to provide overall leadership for loveLife's Financial, ICT, SCM

and Facilities processes to ensure financial stability and sustainability. This function seeks to provide a strategic and

professional financial management and administration system that is in line with loveLife objectives. The successful

applicant will be required to fulfil the following primary functions in a professional manner and with technical excellence:

FINANCE OPERATIONS & REPORTING

General management of the National Finance Department Preparation of Annual Financial Statements in line with the Trust's accounting policies and its investment arms Ensure monthly expenditure reports are prepared for the organisation's Management Teams Review and authorise all journals for posting in ERP System in line with the Delegation of Authority Review and authorise all GL reconciliations and ensure all Balance Sheet accounts are reconciled monthly. Sign off monthly Trial Balance to Management Accountant for preparation of monthly management accounts and other
reports.

Participate in Business Plan drafting and reviewing the plans with the Programmes. Audit Management - Effective management of internal and external audits Ensuring all audits are conducted in line with auditing principles. Ensure all Audit and Risk requirements are adhered to. Quarterly reporting to the PIC for Kurisani Trusts and Companies. Prepare Quarterly reports for Kurisani Board Meetings. Management of the Kurisani Trusts and Companies audit.
BUDGET FORECASTING AND PLANNING

Ensuring that all departmental budgets are done accurately and in line with projected funding. Ensuring that the budget is finalised on time for sign off by Governance Audit and Risk Committee of the Board. Ensure that budgets are prepared in adherence to the Trust's policies.
INFORMATION COMMUNICATION TECHNOLOGY MANAGEMENT - MANAGEMENT OF THE NATIONAL ICT DEPARTMENT

Implement new technologies in line with the IT strategy. Oversight of Provincial and National ICT infrastructure and requirements Ensure an ICT register is kept up to date and signed off monthly. Ensure monthly alignment between the ICT register and ICT equipment on Asset register.
CASH FLOW MANAGEMENT

Ensure that Donor funding is received/collected on time after all reports are done in line with donor requirements. Ensure supplier payment prioritisation where these are beyond the 30 days' credit terms. Timely cash forecasting monthly with revisions when priorities change. Communicate negative cash flow projections in advance for planning purposes. Focal point for all bank accounts decisions and treasury requirements.
FIXED ASSETS MANAGEMENT

Review and sign off Fixed Assets register reconciliation to GL monthly. Ensure that capitalisation, disposals and depreciation transactions are captured accurately in GL. Ensure that funder assets are management in line with the Service Level Agreements in place.
SUPPLY CHAIN MANAGEMENT, WAREHOUSING AND FACILITIES

Provide oversight of procurement needs and compliance of the organisation.
INTERNAL/EXTERNAL ADVERTISEMENT

Ensure Quarterly stock taking is completed. Oversee the distribution of stock nation-wide. Oversight of BBBEE verification and maintenance of a compliance status Provide oversight on organisational Occupational Health Safety compliance. Ensure facilities are well maintained in line with availability of funds.
TAXATION

Ensure all direct and indirect tax payments are done timeously to avoid penalties and non-compliance. Review and sign off VAT and EMP reconciliation monthly, and annually. Review and submit all Tax Returns to Revenue Collection office and resolve related matters with regards to tax payment and
refunds.

Review and sign off Annual tax return. Maintain the organisations PBO status.
PAYROLL

Review and sign off payroll on a monthly and bi-weekly basis. Advise HR on donor appointments and or changes.
FINANCIAL SUSTAINABILITY

Donor Management and Reporting. Donor Relationship Management for the full cycle of the relationship - from preparation of financial projections for donor
proposals to final audit at the end of the contract.

Work closely with the Business Development Unit to cost proposals and determine the social return of investment for every grant
received.

Ensuring that Donor reports are done in line with donor requirements and on deadline. Assume full responsibility and ownership of Donor Reporting, Management and Requirements. Assume full control of the integrity of all reports to donors. Short, Medium and Long Term Investment for the sustainability of loveLife. Determine the loveLife long-term investment policy and guidelines in line with the limitations placed by the Non-Profit Act. Liaison with Kurisani Trust to constantly explore opportunities for growing the investment portfolio for the benefit of loveLife. Drive the identification of opportunities to generate revenue through various offerings of loveLife in coordination with the Business
Development Unit.

Provide strategic leadership for the development and expansion of the loveLife advisory services, in line with the limitations
placed by the Non-Profit Act and other relevant legislation.

GOVERNANCE

Attendance and reporting to the Board of Trustees and Audit and Risk Subcommittee for loveLife and Kurisani. Prepare the full finance pack for the meetings of the board of trustees as well as for the audit and risk subcommittee of the board. Ensuring the implementation of all finance related resolutions passed at legally constituted. Assume Risk officer duties of the organisation.
Suitable candidates will need to satisfy the following requirements:

B. Com Accounting/Finance and a professional Accounting Qualification Completion of articles (added advantage) 10 years Financial Management Experience Strong and proven leadership, strong networker in business, government and development sectors Experience in developing and implementing financial policies and procedures Knowledge of Fund Accounting, including reporting requirements of major Government and Aid agencies Team Management Experience A keen interest in development work, especially among young people Computer literacy in all Microsoft packages Knowledge on Enterprise Wide Risk Management Practical knowledge of Pastel Evolution and Payroll systems will be an advantage Integrity and Attention to detail Willingness to work beyond the call of duty
Job Type: Permanent

Work Location: In person