Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Assist with preparation of all CGS workshops (carry what is required to workshop, unpack what is necessary at workshops, compile RSVPs to attendance registers, gather evaluation forms).
• Assist during all CGS workshops.
• Assist during all CGS events, such as the 3MT competition and marketing events.
• Assist with the distribution of advertisements for CGS activities and workshops.
• Assist with Webinar preparations.
• Gather, capture, compile and analyse data for CGS reports.
• Assist with the analysis of workshop evaluation forms.
• File documents of the CGS.
• Assist with postgraduate student enquiries as appropriate.
• Record and relay any postgraduate student enquiries as appropriate.
• Report on postgraduate enquiries and activities.
• Assist with admission enquiries of prospective postgraduate students.
• Assist with the administration of the thesis/dissertation examination process.

Inherent Job requirements:

• A relevant bachelor's degree on NQF level 7.
• A minimum of one (1) year experience related to the duties and responsibilities.

Recommendations:

• Honours degree/ postgraduate diploma/professional bachelor's degree on NQF Level 8.
• One (1) year experience in Higher Education environment.

Competencies

Key Competencies required:

• Results oriented:

- The ability to set high standards, establish tough goals, and to work to achieve success.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
- The ability to deal calmly and effectively with high stress situations.

• Strategic thinking.

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration and working with close supervision.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 November 2023 or as soon as possible.

Closing date:
14 September 2023.

Salary:
The annual remuneration package, including benefits, is R 354 408.50 - R 444 721.26 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 9810 or email or . Additionally, kindly contact 051 401 2979 /9813 /9814/ 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.

Additional Information

University of the Free State