Job Description

Senior Administration Clerk/Administrator

Function

Finance/Administration

Facility

Position

Senior Administration Clerk/Administrator

Introduction

Exciting full day permanent opportunities exist for a Senior Administration Clerk/Administrator, based at Life Health Solutions Witbank Regional Office in Witbank. The successful candidates will be required to work 40 hours a week.

Critical Outputs

Support to the Business Manager in Mpumalanga, Limpopo and North West :

• Ensure smooth organisation and implementation of all administrative requirements as set out by the finance department as well as the scope of the contracts.
• Maintain external occupational health service provider database.
• Be responsible for the upkeep and maintenance of all ISO/Quality Systems related to the job.
• Ensuring compliance with ISO 9001:2008 including internal and external audits.
• Carry out all reasonable and lawful requests.
• Meet deadlines/targets.

Finance Administration:

• Ensure the smooth processing of invoices for payment under supervision of the relevant manager.
• Ensure collation of stock count and input data for the clinic.
• Ensure the ordering of stationary for the clinic and that appropriate stock is always available.
• Management of the equipment asset register and scheduling of services and calibration of equipment.
• Invoice all clients for fee for service work.

Off-Site clinic

• Support to the clinic and assistance to the Occupational Health Nurse.
• Assist with reception duties by receiving people and directing employees and visitors to the appropriate person.
• Ensuring the total satisfaction of our clients through continuous improvement and benefit.
• Managing and maintaining filing and archiving system.
• Co-ordinate appointments for OMP, medical examinations.
• Assistance in the day-to-day clinic administration e.g., maintaining patient files, record keeping, stock and asset control.
• Ensuring the total satisfaction of our clients through continuous improvement and benefit.

Human Resource Administration

• Maintain locum database.
• Assist with general human resource duties.
• Maintain unit training and medical surveillance records.

Total Quality Management

• Adhere to the policies, quality standards and procedures as set out in the QMS and SMS.
• To participate in the continual review of all admin procedures to ensure quality and safety standards are maintained and developed.
• To participate in ISO 9001 and ISO 45001 Certification and audit programme.

Marketing

• Ensure that Life Health Solutions is always presented as a professional organisation.
• Representation at Life Health Solutions functions and other conferences.
• Ensure that correct uniform is always worn.

Requirements

The following qualifications and experience are required:

• Grade 12 (matric).
• Computer literacy.
• Proficient in excel, PowerPoint and Microsoft word.
• A candidate who can perform under stressful circumstances, is a team player, results-orientated, hard working with good communication skills and customer-orientated will be most suitable for this position.

Competencies

• Problem-solving, analysis and judgment
• Resilience
• Teamwork
• Influencing skills
• Drive and energy
• Business insight
• Excellence orientation
• Ethical behaviour
• Building relationships & networking
• Customer responsiveness
• Verbal & written communication skills
• Motivating and developing people

Email

Closing date

Friday, October 6, 2023

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer.

Life Healthcare has a mandatory COVID-19 vaccination policy in place which requires all employees to be COVID-19 vaccinated.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Life Healthcare