Job Description

The South African National Biodiversity Institute (SANBI) is looking for a self-motivated individual to provide general administrative support to the Kirstenbosch National Botanical Gardens Environmental Education Centre.

This position requires a Grade 12 or equivalent qualification at NQF 4 with 5 years of work experience in the relevant field or a national diploma or advanced certificate or equivalent qualification at NQF 6 with 3 years of work experience in the relevant field. A degree or equivalent qualification at NQF 7 will be an added advantage.

The following competencies are required for the candidate to be successful in this position: comprehensive knowledge and understanding of financial procedures, processes, and practices; advance knowledge and experience in handling and processing procurement, project, budget, and human resources related activities for the centre; proven ability to manage petty cash; comprehensive knowledge and understanding of legislation, policies, procedures, practices, systems, and frameworks related to office/centre management and administration; proven ability to work under pressure and with a diverse team, whilst being quality, cost, and safety conscious; advanced planning, organizing, interpersonal, file management, problem solving, project and event management skills; excellent communication skills (both verbal and written); excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) are essential. The possession of a valid driver's licence with at least one-year practical driving experience and a willingness to travel is essential.

Key Performance Responsibilities include:

• Perform all reception activities;
• Ensure all administrative duties, documentation for the Environmental Education Centre are completed and provide support to EE Centre Managers, EE officers both full and part-time and interns;
• Provide financial support to the Centre Manager and all environmental education activities; and
• Perform administration duties related to school programmes, training and awareness raising programmes.

Application procedure:

1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

2) A competency test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number shall result in your application not being considered.

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI's authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI's website.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications are to be submitted via an e-mail to

Postal applications must be addressed to:

Deputy Director: Human Resources
South African National Biodiversity Institute
Private Bag X7
Claremont
7735

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.

Enquiries
Ms Glynnis Webb
Tel: +27 (0)21 7998635/8800

Closes: Friday, 1 September 2023
Job type: Permanent
Salary: R241 485.00 per annum
Location: Cape Town

ABOUT SANBI

The South African National Biodiversity Institute (SANBI) contributes to South Africa's sustainable development by facilitating access to biodiversity data, generating information and knowledge, building capacity, providing policy advice, showcasing and conserving biodiversity in its national botanical and zoological gardens.

SANBI