Job Description

Sandak-Lewin Property Trust (PTY) Ltd. is seeking an experienced Sectional Title Portfolio Assistant to provide essential administrative support to our team and assist in managing a diverse portfolio of valued clients. This role involves multitasking across various areas, including finance, insurance, maintenance, and general administration, ensuring efficient portfolio management and high client satisfaction. Only candidates with a minimum of 3 years' experience in Sectional Title administration will be considered.

Key Responsibilities

Finance

Support Portfolio Managers with daily/monthly finance tasks Implement debits, credits, and recoveries on owner accounts Handle levy increases, queries, and adjustments Manage interest reversals and liaise with staff for debit order mandates

Insurance

Assist clients with insurance claims and ensure claim validity Obtain quotes and arrange for contractor work after claims approval Liaise with brokers for certificates and insurance valuations Handle insurance renewals and ensure premium payments (annually/monthly)

Staff Management

Assist trustees with body corporate employee matters, including salaries, bonuses, and leave Obtain quotes and manage contracts for cleaning, security, and other services

Maintenance

Arrange site inspections and consults for building maintenance Gather quotes for redecoration and general upkeep of common property Manage owner-related maintenance issues and ensure compliance with trustee instructions

Administration

Manage queries related to levies, body corporate (BC) matters, and from trustees Update contact info, assist with rules enforcement, and assist in handling legal matters Coordinate the loading of new buildings into the company system Ensure constitutional requirements are met and documentation is filed accurately

Meetings

Organize AGMs, SGMs, and trustee meetings Prepare and circulate meeting notices, agendas, and AGM packs Assist in compiling and circulating minutes after meetings, ensuring compliance with PM requests Ensure minute books are kept updated

General Support

Offer continuous assistance to the Portfolio Manager and staff Deal with client concerns in a professional and efficient manner

Skills & Requirements

Experience:

Ability to work independently towards deadlines, prioritise tasks, and manage administrative duties efficiently, with a minimum of 3 years' experience in a similar role

Transport:

Own transport is beneficial

Qualification:

Sectional Title qualification/certification is preferred

Client Relations:

Proven experience in client satisfaction is essential

What We Offer

We provide a

market-related salary

based on your experience and qualifications, along with the opportunity to work within a dynamic and supportive team and room to grow.

Company Commitment

At Sandak-Lewin Property Trust (PTY) Ltd, we are committed to transformation and addressing past inequalities. Employment equity goals will be a key factor in our selection process.