Job Description

The Focus Group Pretoria, South Africa 25 November 2025 Junior / Mid 0 - 0 Full Time Market Related 2 years - 3 years Skills Property Management Lease Administration Billing Reconciliation Credit Control Financial Administration Customer Service Microsoft Office Industries Property Real Estate Asset Management

Residential Property Administrator

Division:

Property Management

Location:

Pretoria

Reporting to:

Property Manager

Purpose of the Role

Ensure buildings' occupancy rate is achieved.

Capture new lease details accurately and process amendments.

Manage student accommodation rentals and queries, including fines, arrears, and payments.

Key Responsibilities

Property Administration

Monitor applications on the website and support channels.

Verify student lists from universities and manage defunded students.

Leasing

Vet documents, perform credit checks, and ensure lease accuracy.

Update student details on relevant systems.

Report on occupancy levels and vacancies.

Billing & Statements

Generate monthly lease billings and statements.

Process debit runs and post batches in PIMS and Great Plains.

Monitor payment allocations and create reconciliations when needed.

Arrear Management

Ensure rental payments are made on time.

Issue letters of demand and manage AOD repayments.

Facilitate handovers for defaulting students.

General Administration

Compile monthly management reports.

Manage account closures and deposit refunds.

Skills & Competencies

Strong reconciliation and numeracy skills.

Proficiency in relevant software packages.

Excellent attention to detail and communication skills.

Ability to influence, guide, and relate to student needs.

Deadline-driven with strong time management.

Innovative and process oriented.

Qualifications & Experience

Education:

Matric and a National Diploma.

Experience:

Minimum 2-3 years in Property Management.

Experience in Student Accommodation is advantageous.