Job Description

Job Summary:We are seeking a highly organized and versatile individual to join our team as an Administrative and Receptionist Coordinator. This role will play a crucial part in ensuring the smooth operation of our office by managing administrative tasks and providing excellent receptionist services.

Responsibilities: * Receptionist Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls with a positive and helpful attitude.
• Manage the reception area, keeping it clean and organized.
• Handle inquiries and provide accurate information about the company and its services.
• Coordinate incoming and outgoing mail and packages.
• Administrative Support:

• Perform general clerical duties, including photocopying, scanning, and filing.
• Manage and schedule appointments, meetings, and conference rooms.
• Assist in coordinating office events and activities.
• Maintain and order office supplies, ensuring adequate stock levels.
• Handle basic financial tasks, such as processing invoices and expense reports.
• Communication and Coordination:

• Act as a liaison between different departments and team members.
• Communicate effectively with internal and external stakeholders.
• Assist in drafting and proofreading documents, emails, and reports.
• Technology Proficiency:

• Utilize office software, such as word processing, spreadsheets, and email.
• Learn and operate office equipment, including phone systems and printers.

Qualifications:

• Proven experience in administrative and receptionist roles.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with keen attention to detail.
• Proficient in Microsoft Office Suite and basic office technology.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and customer-focused attitude.
• Problem-solving skills and ability to work independently.

Education:A high school diploma is required. Additional qualifications or certifications in office administration would be a plus.

Working Conditions:This role involves working in a standard office environment with regular business hours. Occasional flexibility may be required for special events or projects.

If you are a proactive and adaptable individual with a passion for providing exceptional administrative and receptionist support, we encourage you to apply and become a valuable part of our team.

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