Job Description

Orion Real Estate Limited has an exciting opportunity for an experienced Property Administrator to join our dynamic team!
If you have previous Property Admin experience, good organisational skills and above-average attention to detail, you may have what it takes.
Qualifications and Experience Required:

• Grade 12 or equivalent qualification.
• A Tertiary Qualification related to Property Administration
• At least 3 - 5 years of relevant experience in a Property Admin role.
• Must be Computer Literate in Microsoft Windows & Office 365 (Word & Excel on intermediate level essential).

• Experience in Rent Roll, Utilities import files, Tenant queries and collections, Tenant account reconstructions and TPN required.
• A working knowledge and experience of MDA, Novtel and / or Broll Online Billings system will be an added advantage.

Duties and Responsibilities:

• Communication with tenants, as and when required.
• Email and deliver statements to tenants before or on the 25th of each month.
• Meet internally to discuss collections.
• Reach weekly collection targets.
• Ensure payment / receipt allocations are done accurately and timeously.
• Responsible for the correctness of the tenant and building information on the property management system.
• Drafting of leases from offer-to-lease, calculation of stamp duty and leasing commissions.
• Assisting management to develop and implement innovative credit control systems to enhance collection strategies.
• Issuing final letter of demand to defaulting tenants by the 7th of every month, as and when necessary.
• Preparation and discussion of tenant lock-up list, as and when necessary.

• Handing over to legal if no response is received in discussion with management.
• Obtain ITC/TPN Reports, as and when required.
• Preparation of required reports for month end:

• Collection Reports
• New handed over accounts
• Tenant lock up list
• Arrear List
• Parking Reports
• Balancing Debtors list to bank statement on a daily basis and passing information to CFO.
• Balancing debtors list to debtors control accounts on a monthly basis and pass the information to the CFO.
• Prepare summary of rent roll to satisfy management information needs.
• Monthly recoveries report for electricity, water, refuse, rates and sewerage usage.
• Obtain and check bank statements on a daily basis.
• Receipt all cheques and cash on a daily basis onto the property management system (Novtel).
• Contact the bank required any unallocated payments to verify allocation of payments.
• Record any unpaid items from the bank statements to immediately follow-up with tenants
• Process age analysis.
• Reconcile and audit accounts for correctness.
• Prepare reconciliations for tenants.
• Maintain control of and record adjustments.
• Liaise with tenants and assist them in any way possible with any problems they may experience in respect of outstanding monies
• Record any complaints regarding repairs and maintenance and inform the relevant manager
• Processing of monthly Rent Rolls

• Rent
• Utilities Recoveries
• Payments
• Sundry Charges
• Adjustments
• Load Meter Readings onto property management system
• Ensure full recovery from tenants
• Audit and adjust all lease agreements and check for correctness of details
• Affect escalation of lease charges on property management system according to signed lease agreement
• Record and update tenant information on property management system
• Allocate rate per square meter on property management system
• Liaise with management to apply corrections on lease agreements
• Keep vacancy schedule updated
• Auditing of all properties pertaining to the verification of tenant details

PLEASE TAKE NOTE: Should you apply for this vacancy and your skills and experience DO NOT match the inherent REQUIREMENTS of this position, YOUR APPLICATION WILL BE IMMEDIATELY DELETED. Please ensure that you READ and understand this advertised position BEFORE sending your CV / Application to us, or otherwise you will just be wasting YOUR time and ours