Job Description

To efficiently execute and coordinate all property administration duties, communication and correspondence with key stakeholders, as well as the efficient delivery of any other related tasks to provide the necessary support to the Franchise Property department.
Minimum Requirements

Matric and a Higher certificate

1-2 years working experience in an Administrative role is essential

Working experience in Property/Utility/Lease administration is advantageous

Proficiency with MS Office with Excel and Word at intermediate level

SAP experience is advantageous
Duties & Responsibilities

General

• Schedule meetings in line with property division priorities and making all arrangement to receive visitors

• Draft and distribute the agenda, as well as take minutes in Property related meetings and forums

• Organise all necessary documentation for travel, accommodation arrangements and all related issues

• Provide appropriate and accurate information to Franchisees, National property, external stakeholders

• Develop and maintain a filing system to facilitate easy access of document

• Collate and prepare basic Property related reports and presentations according to requests

• Perform general Property related administrative duties

Operations and Admin

• Ensure meter data is online for assigned stores and communicate with relevant stakeholders

• Assist divisions with electricity and water queries

• Develop and maintain digital filing

Lease Management

• Track and communicate lease renewal and expiry dates

• Track all corporate and franchise leases and maintain electronic database

• Communicate and track lease conversions

• Update and manage info on digital platforms related to lease agreements

Property Management

• Track competitor openings and communicate to the relevant internal stakeholders

• Prepare packs for pre and Propcom

• Update progress on new site developments

• Ensure the Franchise Estate database is kept up to date at all times

• Liaise with national property on updates / changes / store closures and/or openings of Franchise stores

• Keep constant communication with the Operations Project Managers to track the site progress

Finance

• Track POxe2x80x99s issued by Franchise property department

• Track budgets related to Franchise property department

• Track invoices paid related to Franchise property department

Competencies

Attention to detail and accuracy

Problem solving and organizational skills

Quality/Standards Orientation

Teamwork

Exceptional administrative skill

Excellent written and verbal communication skills

Ability to work under pressure and maintain a sense of urgency

Ability to work independently

Ability to prioritize and meet deadlines

Sound judgement and decision-making skills

Able to effectively handle sensitive and confidential information
Additional Information SAP Real Estate will be an added advantage
Experience in the administration of property leases will be advantageous

Pick n Pay