Job Description

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Property Administration
BASIC SALARY : R18 000
START DATE : A.S.A.P / Immediate

DUTIES:

• Saving all invoices, leases and other documents on Sync filing system, Minute taking in weekly
• Ad hoc meetings typing out minutes and minute taking in
• Weekly and ad hoc meetings typing out minutes
• Credit Checks on WeConnectU, checking Leases and new application
• Ensure all municipal accounts are sent timeously and if not, call the City of Cape Town and Eskom
• Assisting tenants with queries
• Add monthly billing to WeConnectU RAMS software
• Add variable billing / recoveries (Utilities, Levies) Excel spreadsheet
• Add supplier payments and ad-hoc billings to Sharepoint document Excel spreadsheet
• Saving all invoices, leases and other documents on Sync filing system
• Minute taking in weekly and ad hoc meetings typing out minutes
• Following up with tenants on deposits and payments
• Assist the Commercial Portfolio Manager with populating lease agreements
• Assist the Commercial Portfolio Manager with all queries when applicable
• Procurement administration
• Booking of services for commercial managed properties
• Updating vacancy and maintenance schedules
• Working on Red Rabbit and Weconnectu software
• Typing out of new documents (lease agreements and application forms) and ensuring they are updated accordingly
• Allocation of banking payments to Tenants accounts
• Assist with and print reports on Commercial Asset Groups, Rent Rolls and statistics
• Review Income and expenditure for certain Asset Groups
• Reconciliations of accounts tenants and Landlords

• Grade 12
• WeconnectU, Red rabbit, MS Word and MS Excel experience
• Must have the ability work under pressure, results driven, numerical, administrative strengths, fast and accurate
• Multitasker
• Liaise on all levels, good communication skills and a quick learner
• The ability to understand and grasp property software and be a great team player
• Property administration experience in commercial would be advantageous

• Monday Friday 08:00 17:00

• 04 October 2023

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