Job Description

The Focus Group Bloemfontein, South Africa 06 November 2025 Junior / Mid Full Time Cost to Company 3 years - 5 years Skills Lease Administration Account Reconciliation Property Administration MDA Accounting Credit Control Financial Accounting Adaptability Time Management Organization Planning Industries Property Management Administrative

Property Administrator - Bloemfontein

Location:

Bloemfontein Regional Office

Division:

Property Management

Reporting to:

Property Manager

Purpose of the Role

To perform the full administrative function in lease preparation and conclusion, and to effectively manage arrears and tenant queries.

Key Performance Areas & Responsibilities

Tenant Administration

Load and update tenant information on the in-house PIMS system

Manage tenant statements including:

Receipt allocations from bank statements

Expiry tracking

Interest and meter reading generation

Manual billings, adjustments, recoveries

Lease billings and debit runs

Finalized statements and debit orders

Reconciliations and query resolution

Handle tenant turnover

Finalize vacated tenant accounts and deposit refunds

Lease Administration

Obtain credit checks and FICA documentation

Raise Lease Input Summary (LIS)

Capture leases on the in-house PIMS system

Update lease register

Liaise with leasing department

Manage annual municipal and rates increases

Arrear Administration

Follow up on outstanding payments

Update arrears report

Utilize company credit control service provider facilities (TPN)

Prepare handovers to Legal Credit Controller where applicable

Property Administration

Maintain property and unit data on the in-house PIMS system

Notify utility companies of tenant changes and monthly accruals

Maintain parking schedules and access discs

Process municipal and other invoices

Perform account reconciliations

Consolidate monthly management reports

Skills and Competencies

Essential Attributes

Strong communication skills

Innovative thinking and process adherence

Dynamic and enthusiastic approach

Professional tenant interaction

Effective time management

Professional attitude and initiative

Deadline-driven

High attention to detail and numerical accuracy

Experience in Body Corporate and Sectional Title administration (advantageous)

Business Skills

Excellent interpersonal and negotiation skills

Strong organizational and project management abilities

Flexibility to work outside office hours for events or activations

Human Capital Attributes

Honest and reliable

Positive attitude and motivation

Lead by example

Assertive and effective communicator

Sensitive to client and staff needs

Ability to foster a professional office environment

Strong moral values, empathy, and career-driven mindset

Qualifications and Experience

Minimum Requirements

Grade 12 (Matric)

Relevant diploma

Strong proficiency in MS Office and relevant software packages

Experience

Minimum of 5 years in a Property Administrator role

Financial accounting experience

Customer service background

Experience in property leasing

Proficiency in PIMS or MDA systems