Job Description

The Project Finance Administrator's responsibility within Energy Operations is assisting the Project Team with managing project related finances including payments to project construction contractors and assist Project accountant with related financial reporting tasks.
Requirements
Project Suppliers and Subcontractors

• Add and maintain new and existing supplier accounts on Sage including bank account details and any changes in company details.
• Process purchase requisitions, orders and supplier invoices to be reviewed by the Project Accountant and allocate to various GL accounts.
• Submit all supplier payment batches to the Project Accountant for review and load the payments on banking platform for approval by the Group Financial Manager and Chief Financial Officer.
• Liaise with signatories to release payments and report to any questions on payments.
• Allocate and reconcile supplier payments as per remittance to statements.
• Send suppliers their payment remittances as required.
• Collect supplier statements and reconcile them to the age analysis at month-end.
• Process any necessary accounts payable correction journals for approval by the Project Accountant.
• Handle supplier queries and manage subcontractors.
• Ensure that all invoicing and financial requirements are met on time.

Project Cashbooks & Payments

• Create and maintain bank accounts for all project companies within Energy Operations
• Add and maintain beneficiaries on the banking platform.
• Executing payments and perform monthly bank reconciliation to their respective GL accounts
• Manage foreign currency payments
• Process project specific staff claims and supplier payments.
• Arrange travel and events for project team.
• Ad hoc requests as and when required.

Reporting

• Capture, account and report for all transactions and accounts.
• Completion and maintenance of the monthly management accounts, including processing of monthly adjusting journal entries
• Assisting in Financial Statement and Income Tax preparation for Project companies
• Preparation of Indirect Tax Returns (VAT) and submit to Project Accountant for review.
• Liaise with the Finance department on any issues and necessary changes in processes.
• Liaise with External Auditors, Bank Managers and Tax specialists.

Project Management Unit Support

• Attend project-related meetings.
• Keep up to date with the terms and conditions of the supplier contracts.
• Capture all project-related transactions on Sage where necessary.
• Ensure that all relevant documentation is kept up to date on the Finance Drive and Project Drive.

General

• Assist Project Accountant and Project Manager with Ad-Hoc Requests with implementing new processes.

Desired Skills & Qualifications

• B.Com or related finance qualification.
• Minimum 2+ years' experience in a similar field.
• ERP/SAGE knowledge is advantageous.
• Excellent Microsoft Excel Skills, and proficiency in other Microsoft Office Suite.
• Demonstrated ability to be self-motivated and perform job tasks independently
• Comfortable in fast-paced, growing company

• Detail-oriented, organized and capable of driving multiple projects simultaneously
• Strong analytical, verbal and communication skills
• Time management skills
• Good work ethic

Competences
Leadership Capabilities:

• Participative Leadership
• Planning & Organizing
• Monitoring & Measuring

Cognitive Capabilities:

• Analysis & Diligence
• Problem Solving
• Critical thinking

Interpersonal Capabilities:

• Assertive
• Methodical
• Drive & Action Oriented
• Flexibility
• Excellence & Quality Orientation

Skills Required