Job Description

We're Hiring: Projects Assistant (FF&E & Project Administration)
? Location: Fourways, Sandton| ? Full-time
Are you detail-driven, organized, and experienced in supporting design or fit-out projects behind the scenes? We're looking for a Projects Assistant with a keen eye for detail and a passion for structure, process, and precision - especially within the world of Furniture, Fixtures & Equipment (FF&E).
This is a fantastic opportunity to join a dynamic team focused on delivering high-quality environments across hospitality, corporate, retail, and residential sectors. If you thrive on spreadsheets, timelines, budgets, and helping keep complex projects moving, this one's for you.
? Your Role: What You'll Do
Working closely with Project Managers and internal teams, your day-to-day will focus on project administration, procurement support, and documentation - not client-facing, but absolutely crucial to project success.
? Project Administration

• Support scheduling, timelines, and tracking of key deliverables
• Prepare and update essential documents: reports, trackers, purchase orders, and budgets
• Maintain structured digital and physical filing systems
• Assist with invoice processing and budget reconciliation

? FF&E Coordination

• Support FF&E sourcing, quotations, and supplier coordination
• Create and maintain FF&E schedules and specifications
• Track supplier lead times, delivery dates, and installation milestones
• Compile and organize all close-out documentation
• Coordinate sample requests and stock checks with suppliers

? Planning & Reporting

• Build and manage detailed project spreadsheets
• Monitor timelines and flag any potential risks or delays
• Assist in generating project status reports and internal updates

? General Support

• Provide admin support across finance, procurement, and site coordination
• Collaborate with internal teams to ensure seamless project execution

? What We're Looking For

• Experience in FF&E procurement or project administration (essential)
• High proficiency in Microsoft Excel; experience with SAGE is a plus
• Outstanding organizational and multitasking skills
• Strong attention to detail, time management, and accuracy under pressure
• Excellent written and verbal communication skills
• A proactive, adaptable team player
• Experience with hospitality, corporate, retail, or residential projects (advantageous)

? Why Join Us?

• Work alongside a talented, supportive team on exciting design and fit-out projects
• Gain exposure to diverse sectors and project scales
• Be a vital part of delivering high-impact, high-visibility environments
• Room to grow your skills in procurement, project delivery, and operational coordination

Salary: Market related depending on the Candidate's current salary, skills, experience and qualifications
Send your CV to: redlinerecruitmentcvs@gmail.com

Skills Required