Job Description

• Supplier Section Onboarding
• Negotiate the necessary Service Level Agreements

About Our Client

Procurement Lead (Gauteng)

FMCG



Procurement Lead (Gauteng)

FMCG

The list of responsibilities below is not intended to be exhaustive. Other tasks or duties may be assigned from time to time that are within the capabilities of the job incumbent.
Supplier Section Onboarding
1.2.1 Collaborate with key stakeholders across the business to understand their procurement requirements and compile procurement specifications.
1.2.2 Facilitate appointment of suppliers by implementing supplier selection processes using agreed supplier criteria and procedures and utilizing tools such as Request for Proposal, Request For Quotation, and Request For Information.
1.2.3 Negotiate and establish pricing agreements and contracts for contracted services and frequently used products to ensure maximum value for money.
1.2.4 Negotiate the necessary Service Level Agreements with all key Supply Chain partners to ensure that all outsourced deliverables are met on time, on budget and at the expected service levels. 1.2.5 Negotiate the terms and conditions of service and contracts and the relevant Service Level Agreement (SLA), as well as documenting and agreeing on any changes by both the parties. Implement, monitor, control, and report.
1.2.6 Ensure selected suppliers conform to the company procurement policy prior to onboarding Drive.
1.2.7 Ensure all B-BBEE Preferential Procurement, Enterprise Development and Supplier Development criteria are met so that BBBEE targets and related points are achieved.

Purchasing Management
1.2.8 Oversee and monitor the procurement processes for products and services operating within the Company to ensure compliance with the Procurement Policy.
1.2.9 Evaluate and update the requisition approval process to ensure the timeous delivery of procurement services to the business. Ensure all purchase transactions are processed correctly on the relevant systems and that approval limits and steps are in place.
1.2.10 Prepare and adjudicate tenders; compile tender evaluations, adjudications, and recommendation reports; ensure activities are completed within agreed timeframes and in accordance with operations schedules.
1.2.11 Maintain accurate master data and transactional data in the systems to support effective analysis and data interrogation.
1.2.12 Regularly review non-contracted product and services purchases to identify opportunities for standardization, more efficient terms, and cost reduction. 1.2.13 Optimise processes, identify gaps in policies, procedures, and legislation, and propose changes or improvements to management. 1.2.14 Ensure that top 20 x 3 SLAs are always in place. Accountability/Decision Rights 1.2.15 Provide updates to the Financial Director on work progress/ quality. 1.2.16 Escalate out-of-policy matters to the Financial Director. 1.2.17 Evaluate and monitor the performance of suppliers based on their ability to supply product /service in accordance with the agreed requisition or contract as per Company requirements. 1.2.18 Ensure that all Procurement Department information, i.e tender evaluations (including supporting documents), SLAs, SOP, s etc are stored via Procurement Department's SharePoint. Contract Management
1.2.19 Be accountable for all procurement contracts signed on behalf of the Company by managing the contract lifecycle to increase commercial compliance and improve contractual governance, strengthening supplier accountability and increasing the bottom-line.
1.2.20 Evaluate and monitor the performance of suppliers based on their ability to supply product in accordance with the agreed requisition or contract as per Company requirements. Including implementation coordination, tracking and reporting of supplier KPI's.

Procurement Strategy
1.2.21 Develop and update quarterly a Procurement Strategy that outlines the key focus areas of the function for the current financial year, and longer-term considerations.
1.2.22 Build and maintain strong inter dept. Service Level performance, main focus Operations dept.
1.2.23 Build and maintain strategic relationships with keys vendors.
1.2.24 Stay abreast and relevant of current industry best practices to ensure processes are aligned to industry trends, legislative requirements, and strategic business goals to ensure sustainability of Company. Reporting and documentation
1.2.25 Develop clear short- and long-term action plans to address variances to achieve strategic business goals.
1.2.26 Ensure that all processes are documented into required SOP and process flow formats and stored via Procurement Department SharePoint.
1.2.27 Develop and implement continuous improvement processes to improve output, reduce variability and manage operational constraints.
1.2.28 B-BBEE Scorecard Management, Compliance & Reporting via BEE123 or equivalent system.
1.2.29 Assess quarterly overall B-BBEE spend.

The Successful Applicant

Procurement Lead

Financial Management
1.2.30 Develop and update the financial budget for the function on an annual and quarterly basis. Control expenditure against budget
1.2.31 Authorise expenditure and ensure adherence to Procurement policies.
1.2.32 Continuously seek financial optimisation opportunities.
1.2.33 Analyse monthly financial performance, with corrective actions and commentary to support over and under spend. Risk Management 1.2.34 Maintain and report on adherence to internal and external compliance requirements (AEB, supplier risk screening etc.) 1.2.35 Identify, manage, and report risk within the company. 1.2.36 Prioritisation of tasks and responsibilities within overall direction and clearly defined parameters/ schedules and established policies, practices, guidelines, and quality and safety checks
1.3 ORGANISATIONAL RELATIONSHIPS
1.3.1 Honesty and integrity are critical to the position and the ability of management to trust the job incumbent is essential.
1.3.2 The ability to meet deadlines is an important part of this position and the job incumbent must be prepared to work extended hours where necessary to ensure these are achieved.
1.3.3 Complete confidentiality is an obvious requirement of this position.
1.3.4 The Procurement Manager will report to the Financial Director.
1.3.5 Actively use group Corporate Supply chain Management to optimise spend value
1.3.6 All staff within the Procurement Department report to the Procurement Manager.
1.4 KPIS
SLA % Coverage of Procurement Spend [Target Drive Admin. Efficiency], Rand & Cents Savings/Rebates achieved [Target Drive Organizational Quality improvement], Inter Dept Objectives [Target Drive preplanning and project performance]

EDUCATION AND TRAINING
2.1.1 Bachelor' Degree level or equivalent in Logistics Management or Supply Chain Management or a related field.
2.1.2 Software (e.g. SAP)
2.1.3 Soft skills; Negotiations, communications, time management
2.2 TECHNICAL REQUIREMENTS
2.2.1 Knowledge of industrial construction industry project's supplies environment and strong network (e.g. manpower, scaffolding, PPE, insulation; sheet metal; paint and other materials used by the company)
2.2.2 Commercially driven, results focused and financially astute i.e. to carry out market analysis to enable the most commercially viable purchasing deals are made in accordance with the business requirements.
2.2.3 Have advanced negotiation skills.
2.2.4 Communications - Conducts verbal and written communications in a confident, articulate manner, tailoring communications to audience sensitivities and requirements. Able to influence decisions at senior level;
2.2.5 Problem-solving and Decision-making - Ability to analyse data and extrapolate relevant information, identify root causes of problems, and think creatively around issues to develop solutions;
2.2.6 Accuracy, diligence, and the ability to work under pressure are pre-requisites.
2.2.7 Ability to manage staff.
2.2.8 Able to work to company reporting deadlines.
2.2.9 Able to manage relationships effectively with all stakeholders.
2.2.10 Strong organizational skills to find the right data in a timely manner, as well as an eye for detail.
2.2.11 Software capability; SAP, Advanced level Excel, PowerPoint, Word mandatory. Databases and Data analytics an advantage (Access, Power BI etc.)
2.3 EXPERIENCE
2.3.1 Have a minimum of 10 years' experience in a similar Buying or Purchasing related environment.
2.3.2 At least 5 years of experience in a managerial position would be advantageous.
2.3.3 Minimum 2 years SAP ERP working knowledge mandatory.

What's on Offer

EXPERIENCE
2.3.1 Have a minimum of 10 years' experience in a similar Buying or Purchasing related environment.
2.3.2 At least 5 years of experience in a managerial position would be advantageous.
2.3.3 Minimum 2 years SAP ERP working knowledge mandatory.

Contact

Martin Meyer

Quote job ref

JN-092023-6181727

Phone number

+27 11 303 8300

Michael Page