Job Description

Company Description

We are a global speciality and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Groupxe2x80x99s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines

OBJECTIVE:
Main Purpose of the Role:
The main function of the position is to effectively and proactively manage cost and supply of related commodities to ensure best value purchasing.
Day-to-day management of procurement team as well as full responsibility for the BBBEE procurement aspects.

Key Responsibilities: (The primary tasks, functions and deliverables of the role)

• Source suppliers of services and products manufactured both locally and internationally.
• New supplier evaluation, accreditation and selection
• Management and lead the on-going enhancement and efficient operation of the Searchlight procurement application/system
• Ensure the effective utilization of Searchlight
• Manage a team of procurement administrators and stores personnel
• Manage and negotiate contracts and prices
• Prepare supplier contracts/service level agreements
• Prepare, hold and adjudicate tenders
• Supplier relationship management and optimization of service level agreements Maintaining of supplier database (including BBBEE and statutory compliance)
• Ensuring the compliance to the Procurement Policy
• Site inspections and quality control
• Negotiate and dissemination of suppliersxe2x80x99 price increases/decreases
• Manage purchase order process
• Manage the CAPEX process
• Conduct periodic spend analysis
• Monitor outstanding purchase orders
• Resolve queries on pricing and purchase orders
• Provide commodity cost estimates to business units for forecasts and financial year budgets purposes
• Perform continuous improvements initiatives
• Develop and implement commodity strategy
• Conduct Strategic Sourcing
• Knowledge of Total Cost of Ownership
• Identify and implement best practices
• Setup and achieve cost savings targets
• Divisional spend, savings and lost saving reporting
• Conduct regular commodities price benchmarking
• Review and drafting of standard operating procedures
• Assist with the execution of corrective actions on shortcomings identified by internal risk audits.
• Manage Master Data Vendor
• Manage Divisional assistant that is responsible for updating the Vendor Master Data
• Meeting with Stakeholders including business and external specifically around BBBEE Responsible for completeness of credit application forms and submission
• Supplier performance evaluations (weighted scorecard measurements)

On-Boarding of New Suppliers

• Facilitate the drafting of the CDA or any engagement/supplier agreements.
• Liaise with Legal Department regarding the readiness of SLA, CDA and other supplier agreements.
• Monthly reporting of added suppliers by commodity.
• Adhoc Projects

Maintenance of Master Data

• Monthly review of supplier documentation for validity including B-BBEE certificate, SARS Tax Clearance Certificates, CIPC Abridged Certificates, COIDS, Public Liability Insurance and other. All these documents should be uploaded and if there are missing documents, they must be obtained.
• Email received B-BBEE certification to Port Elizabeth administrator for rating update in the B-BBEE module.
• Respond to Aspen Contract Library (ACL) contract alerts
• Use ACL Library to view CDA, SLA and agreement as part of the pre-checks when onboarding a supplier.
• Check and verify the Master Data Audit Report and Bank Audit Report daily with supporting documentation
• Tracking of expiry of supplier BBBEE certificates and ensuring all certificates are timeously received

Reporting

• Bi-weekly BBBEE updates and reporting to Holdings
• Timeous quarterly reporting to key stakeholders

Education and Experience

• Matric/ Grade 12
• Diploma in Procurement and Purchasing Management
• Experience in procurement and B-BBEE
• 3 years purchasing experience
• 3 years staff management experience
• Pharmaceutical/FMCG experience would be advantageous
• Prior knowledge in Procurement Administration

Skills and Competencies (The abilities that the individual needs in order to perform this role effectively)

• Planning Skills
• Influencing
• Problem Solving
• People Management
• Analytical
• Planning Skills
• Negotiation
• Customer/Service Orientated Communication
• Attention to Detail
• Accountability Accuracy
• Ability to work under pressure
• Interpersonal
• System Thinking
• Result Driven
• Multi-Tasking

The job applicant acknowledges, agrees, accepts, and understands that the Company (Pharmacare Limited t/a Aspen Pharmacare), has a mandatory Covid-19 Vaccination Policy and Plan which, inter alia, provides for mandatory vaccination for all employees at SA Commercial. Mandatory Covid-19 vaccination applies to this job vacancy. As such, in applying for and if applicable accepting an offer of employment for this job role, the applicant warrants that s/he is fully vaccinated, and that his/her vaccination status is valid and up to date. The Job applicantxe2x80x99s electronic vaccination certificate, as issued by the NDOH, must be provided if the job application results in an offer and subsequent acceptance of this offer of employment. The applicant acknowledges, further, that there is no particular reason that he/she would refuse any future booster or vaccination requirements that may/should be recommended by the South African health authorities.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 25th August 2023. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application

Aspen Pharmacare