Job Description

An established company in the liquor industry is looking for a reliable and professional Personal Assistant to support the Operations Director at their Centurion, Head Office. This role is suited to someone who is well-organised, discreet, and able to manage a variety of administrative and support tasks with care and attention to detail.Responsibilities Includes:

• Ensure smooth daily office operations through effective coordination and support.
• Maintain full functionality of all office systems and equipment.
• Accurately manage the Director's diary, meetings, and reminders.
• Book travel (flights, hotels, transport) timeously with correct details and check-ins.
• Draft and update written correspondence in priority order and within deadlines.
• Handle or escalate all queries and requests within 24 hours.
• Assist with the implementation of the Director's marketing ideas.
• Attend meetings with the Director and suppliers; note key actions.
• Manage advertising briefs and media schedules to meet deadlines.
• Coordinate with designers, printers, and distributors to ensure timely outputs.
• Update supplier pricing cycles and consolidate monthly records.
• Process regional leave requests and submit for approval within 2 days.
• Place accurate job orders with suppliers.
• Manage stationery orders to avoid shortages.
• Issue PO numbers within 24 hours of request.
• Reconcile supplier accounts monthly and arrange for payment.

Qualifications and Experience

• Matric (Grade 12)
• Tertiary qualification (e.g. Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies) would be advantageous.
• 3-5 years' experience in a Personal Assistant, Executive Assistant, or similar administrative support role.
• Strong administration, organisation and prioritization skills.
• Proven ability to manage calendars, meetings, travel, and office systems.

Please do not apply if you do not meet the requirements

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