Job Description

Introduction

Our client based in Constantia, Cape Town is looking to employ a Personal Assistant to the Director.

This position consists of both personal and professional assisting.

Candidates must be willing and happy to drive around for personal errands.

• Monthly Salary + Petrol Card
• Office based position.
• Hours: 8AM xe2x80x93 5PM (with some flexibility)

Main Responsibilities for the Company (But not limited to):

• Travel Arrangements: Coordinating all aspects of travel, including booking flights, visas, hotels, and transportation, and creating detailed itineraries. Ensuring travel plans align with the director's schedule and preferences.
• Special Projects: Assisting with special projects, initiatives, or events as assigned by the director. Coordinating cross-functional teams, managing deadlines, and ensuring successful project completion.
• The candidate will handle incoming calls, emails, and other correspondence on behalf of the director.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Providing general administrative support to the team.
• Building and maintaining positive relationships with team members and clients is important.

Personal Duties (But not limited to):

• Assist with taking the directorxe2x80x99s children to school and picking them up again in the afternoons.
• Assist the children with their homework.
• Take the children to extra-mural activities and appointments.
• Shopping for household.
• Any other tasks as requested by the Director.

Requirements:

• Previous experience in administrative or PA environment.
• Experience in a similar industry or working with senior-level executives may also be beneficial.
• Strong organisational skills are essential to manage multiple tasks, prioritise work, and maintain efficient systems and processes.
• The ability to adapt to changing priorities, work under pressure, and handle unexpected situations is essential for success as an personal assistant.
• The candidate will be required to think critically, troubleshoot issues, and find solutions to problems that arise in day-to-day operations.
• Handling various ad-hoc tasks, such as managing and performing general administrative duties to support the smooth functioning of the executive's office.
• Excellent written and verbal communication skills.
• Excellent English Grammar skills.
• Computer Literate.
• Drivers Licence is essential.
• Must have Own Transport.

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