Job Description

Country

South Africa

Workplace location

JOHANNESBURG-BIERMANN AV(ZAF)

Employer company

TotalEnergies Marketing South Africa (Pty) Ltd

Domain

Human Resources

Location

South Africa

Experience

Minimum 3 years

Candidate Profile

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As a Payroll Specialist, ideally you will possess the following :

A post high school qualification. A diploma in administration or payroll administration or equivalent preferable or minimum of 5 years Payroll Specialist/management experience preferred.

Knowledge of SAP module/s would strongly advantageous and knowledge of electronic payment or payroll systems.

Entrenched knowledge of various employment laws and practices affecting payroll (tax, UIF, retirement funds, etc).

Key competencies include high level of integrity and adherence to core principles, values and policies and procedures, high orientation towards delivering results and meeting customer expectations, a high degree of attention to detail, must be able to work under pressure, the ability to work well with cross-functional teams.

Activities

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As a Payroll Specialist, you will be responsible for the following activities:

Administration & Payroll Activities

Implementation of full end to end process for payroll including, bank file creation and upload, third parties (medical aid, pension & provident fund contributions) leave administration, expense claims, trip sheets, travel and will include the following responsibilities:

To process new hires and terminations and transfers, relocations on the SAP and supporting HRIS systems

To ensure efficient distribution of payslips to staff

To serve as a point of contact for payroll related issues, i.e payroll/benefits claims, queries / questions / concerns.

To participate in the monthly, quarterly and annual payroll reconciliation.

To administer statutory deductions such as garnishee orders, etc.

To undertake filing activities to update staff (personal) files, daily and monthly.

To process the Employee Share Scheme payments and special and exceptional bonuses.

To recover personal loans on termination.

To manage exception reporting based on variance methodology to ensure that all changes have been approved and validated e.g. salary increases, org structures and fringe benefits

To initiate monthly cash requests from treasury to cover payroll run, per Country for all payroll payments

To initiate sign off of monthly audit files, to ensure audit readiness on a monthly basis.

To process statutory and benefit contributions and ensure that the payments and schedules are submitted as per SLA and legislation

Updating easyfile with EMP501 as per deadlines and reconciling to payments.

Updating Ufiling of UIF including sending monthly declaration file.

Preparing all NBE Country tax certificates and monthly filing requirements as per legislation

To process annual and biannual statutory reconciliation as prescribed by Country Tax structure (easyFile, efiling, Ufililing), SARS, SRA, NAMRA and BURS and testing SAP and easy file validations.

To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met

To ensure all changes to SAP Payroll system tables (tax, medical aid, SARS allowance, bargaining agreements) updates are tested and implemented timeously.

To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll.

To ensure Record Retention as per company policy as well as in country legislation

To monitor long service awards and ensure timeous and accurate compensation pay-out

To calculate correct fringe benefit tax calculations for all employees and ensure submission of relevant e-filing tax submissions for South Africa, Namibia, Botswana and eSwatini as per Country requirements

Collaborate effectively with Talent Developers to ensure receipt of all source documents relating to employee life cycle.

From time to time to perform ad hoc tasks.

Ad-hoc Projects

Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information updates, new SAP solutions or upgrades and HRIS changes and evolutions

HSSE:

To effectively manage and minimise HSE risk within area of responsibility by ensuring:

Compliance with all HSE Policies, rules, guideline and legal requirements

Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies That HSE competency requirements are identified & enforced within area of responsibility

Context & Environment

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Organisational: continual evolution of organizational design requires fluid adaptation of systems and processes. In the context of transition to New Energies and increasing cross functionality, rapid adaption of Human Resource framework and systems is required to ensure alignment to Organizational strategy followed. Culture: to maintain an administrative function that is proactive, adaptive to environment and desirous for continuous improvement and exceptional customer service across the board.

TotalEnergies