Job Description

The potential suitable candidate must be a strategic and creative thinker, passionate about service delivery, be able to thrive under pressure. The candidate must be able to display compassion towards members of the public and complainants and have an open-door policy. Energetic, outcomes and deadlines driven attributes are essential. An influential team player, great communicator, with high levels of integrity and professionalism.

Responsibilities:

Payroll Execution

Preparation, input and processing monthly payroll on the system. Ensuring allowances and deductions are captured correctly and in accordance with policies and procedures. Calculating and processing of all employee benefits and claims including cell phone claims, allowances, overtime, leave encashment, medical aid, pension funds etc. Provide HR with dummy payslip to facilitate offers of employment. Provide HR with accurate calculations to facilitate cost recoveries from exiting employees. Process load and remit payslips on the ESS system. Follow up on outstanding leave and debt forms of terminations whilst ensuring all staff debt is accounted for by doing monthly recons on outstanding debts. Capturing and processing all ad hoc employee payments, including all bonus and incentive types. Monthly export and reconciliation of salaries file for approval by the Executive Corporate Services and Chief Financial Officer (EHCS & CFO). Conduct payroll back up and rollover - through closing and opening of new payment periods. Filing and archiving of documents

Financial and Management Reporting

Ensure Balance Sheet Accuracy - By ensuring all Payroll, Cash Advances, debts and amounts payable to SARS and 3rd Parties are accurately reflected in the Balance Sheet through the performance of monthly reconciliations. Monitor accurate and efficient administration and reporting of transactions pertaining to Payroll through the reconciliation of the GL report from SAGE to the salaries file. Complete quarterly survey for SSA (Statistics SA). Develop/review Payroll Policies and Procedures. Continuous improvement of processes and procedures to increase efficiency.

Tax Management

Monthly submission and payment of Tax (PAYE), UIF and SDL SARS by the 7th of each month. Monthly submission of EMP201 on the E-filing. Submission of monthly UIF file to Department of Labour. Performing the bi-annual and annual IRP5 calculations, reconciliations and submissions to SARS. Ensuring tax system is compliant with national tax laws through the creation and maintenance of earnings and deduction codes on Sage 300. Following up on outstanding tax numbers compulsory for IRP5 submissions. Perform ad hoc individual tax re-calculations. Submission of Tax Directive requests to SARS. Validating third party payments.

3rd Party payments

Ensuring all third parties are paid on time e.g. Garnishee orders, medical aid Pension, etc. Monthly reconciliations of 3rd party for approval by EHCS & CFO and creation of payment. Submit via e-mail the monthly proof of payments to 3rd parties.

Relationship Management

Responding to salary queries from staff as well as providing efficient support and communication in terms of Payroll. Responding to payment/audit queries from external and internal auditors as well as for BBBEE verifications. Logging Payroll system errors with ICT and testing of system/payroll changes.

NB:

Candidates who do not meet the aforementioned requirements will not be considered and, therefore, need not apply.

Remuneration:

OPFA offers market-related remuneration commensurate with the successful candidate's skills and experience.




Diploma in Payroll Management / Degree in Finance, Accounting or equivalent. Payroll management certificate from reputable institution would be an added advantage 3 - 5 years' experience in payroll administration Applied knowledge of Sage People 300. Financial Accounting - Knowledge of key principles of accounting. SA Tax legislation. Microsoft Office and ERP - Knowledge of advanced Excel and ER query reporting. Basic Conditions of employment. Compensation for Occupational Injuries and Diseases Act. * Labour Relations Act.