Job Description

Payroll Manager Finance ~ HR
Durban - KwaZulu Natal - South Africa

Our client, a multinational manufacturing company in South Africa, is looking for a Payroll Manager to manage the group Payroll function in overseeing & directing payroll procedures, ensuring compliance with laws & tax obligations, supervising the payroll team & maintaining accurate payroll records.

Requirements:

• Bachelor's Degree in Finance or Human Resources
• Sage 300 Payroll Certificate with a minimum of 75% pass (essential)
• BCEA knowledge
• 5 years' experience in a similar role

Key Performance Areas:

Pay-Related Legislation:

• Translate legislative changes into relevant Payroll Policies & Procedures
• An in-depth understanding of & to comply with the relevant employee-related Legislation

Employment Equity:

• Provide EE downloads from payroll system

BBBEE:

• Participate in the implementation & compilation of the BBBEE documentation required for BBBEE verification

Recruitment & Selection:

• Facilitate pay scale information
• Ensure accurate draft of employment contracts
• Ensure accurate take on of new employees into the payroll system

Reward & Remuneration:

• Act as a subject matter expert advising & providing guidance & feedback on how strategies can be implemented within the context of the payroll processes
• Facilitate & administer the annual increase & bonus processes
• Facilitate annual medical aid amendments
• Administer data, systems, & payments for all payrolls
• Administer the Provident / Pension Fund processes
• Audit & report on leave on the payroll system
• Perform audits on the salaried payrolls
• Ensure payrolls comply with relevant laws & policies

Payroll Management Framework:

• Maintain & update payroll policies as rules & regulations change
• Design & implement all benefits programs accurately & sustainably
• Design & update Employee Processes & forms

Provident Fund Admin Management:

• Ensure that all group employee benefits related processes & policies are adhered to by Line management
• Guideline management on processes & procedures regarding group employee benefits
• Monitor the status of all claims & liaise with the relevant stakeholders
• Ensure paperwork is completed for disability claims
• Ensure annual reviews for disability cases

Time & Attendance Management:

• Manage employee information on the time & attendance reader
• Monitor & report on overtime & approvals thereof
• Monitor & report on absenteeism & annual leave
• Record & report on any time & attendance non-conformances
• Proactively manage the time & attendance system
• Ensure proper coordination between timekeeping & payroll systems

Wage Administration:

• Manage the Wage Administration function
• Perform ad hoc reviews on the weekly wage payrolls

Systems Administration:

• Manage & maintain the integrity of the payroll system
• Be responsible for loading authorised users onto the payroll system & review user access on an ongoing basis
• Ensure accurate input of employee master information into the payroll & time & attendance systems & that employee master files are accurately maintained
• Oversee system upgrades
• Proactively engage with service providers to ensure system queries are resolved in a sustainable manner & in line with approval requirements for change

Monthly Statutory Payments:

• Compilation of monthly salary pack

Continuous Improvement:

• Keep abreast of the latest trends & developments in the Payroll & Human Resources field & drive best practices in the payroll discipline
• Maintain & update personnel files
• Maintain professional record-keeping of all payroll documentation

Reporting:

• Compile HR reports

People Management:

• Ensure an enabling climate / culture
• Ensure a safe, secure, & legal working environment
• Manage individual, team, & departmental performance to achieve organisational objectives
• Determine the training needs of the department
• Conduct performance reviews & manage sub-standard performance
• Resolve grievances & disputes

SHE:

• Take reasonable health & safety care for yourself & others working with you
• Identify potential hazards & critical safety issues in the workplace

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Kelly Sinclair Recruitment