Job Description

Our client, a national manufacturing company, seeking your payroll experience to manage the Group Payroll function.

Purpose of the Role:

• Supervise the Payroll Team.
• Oversee and direct payroll procedures, ensuring compliance with laws and tax obligations.
• Maintain accurate payroll records.
• Ensure effective administration of benefits.
• Develop and maintain good working relationships with service providers.

The Person:

• Bachelorxe2x80x99s Degree in Finance or Human Resources.
• SAGE 300 Payroll Certificate with a minimum of 75% pass.
• Min. 5 yearsxe2x80x99 experience in a similar role, pref within a manufacturing entity.
• Payroll and tax administration experience.
• BCEA knowledge.

The Job:
Report to the Divisional Financial Manager:

• Pay-related Legislation:

• Translate legislative changes into relevant Payroll Policies and Practices.
• In-depth understanding of and comply with the relevant Employee-related Legislation (Labour Relations Act, Employment Equity Act, BBBEE Act, Skills Development Act, MIBCO Main Agreement, etc.).
• Employment Equity:

• Provide EE downloads from payroll system where required.
• BBBEE:

• Participate in the implementation and compilation of the BBBEE documentation required for BBBEE verification xe2x80x93 Management Control Information.
• Facilitate the upload of payroll information for use in Skills Development in conjunction with the L&D Manager.
• Assist in uploading the TES related payroll data into BEE123 system as reviewed by the L&D Manager.
• Recruitment and Selection:

• Facilitate pay scale information on an adhoc basis to Divisional HR Manager in the agreed format.
• Ensure accurate draft employment contracts are provided to Hiring Managers using the HR approved templates for approved new hires.
• Ensure accurate take on of new employees into the payroll system that aligns to the Group policies and procedures.
• Reward and Remuneration:

• Act as a subject matter expert advising HR, Business Units and Plant Management including providing guidance on feedback on how strategies can be implemented within the context of the payroll processes.
• Facilitate and administer the annual increase and bonus processes.
• Facilitate annual medical aid amendments.
• Administer data, systems and payments for all payrolls under the Group structure.
• Administer the medical aid scheme to ensure that members receive adequate benefits and that membersxe2x80x99problems are addressed.
• Administer the provident/pension fund processes and attend to employee queries.
• Audit and report on leave on the payroll system.
• Propose and drive best practices in payroll administration.
• Perform audits on the salaried payrolls to ensure compliance to legislation and company procedures.
• Oversee processing of payroll changes (e.g., new hires, terminations, raises, etc.).
• Ensure payrolls comply with relevant laws and Group policies.
• Payroll Management Framework:

• Maintain and update payroll policies as rules and regulations change.
• Design and implement all benefits programs accurately and sustainably on the Group appointed payroll system.
• Design and update employee processes and forms to facilitate improved employee engagement and streamline payroll procedures.
• Provident Fund Admin Management::

• Ensure that timeframes are adhered to by the insurer/provident fund.
• Ensure that all Group employee benefits related process and policies are adhered to by line management.
• Monitor the status of all claims and liaise with the relevant stakeholders.
• Ensure paperwork is completed for disability claims.
• Ensure annual reviews for disability cases.
• Submit withdrawal claims with supporting documents to the fund.
• Payroll (Group and Sites): Time and Attendance Maintenance:

• Manage employee information on the system, ensuring all employees are loaded to the correct time and attendance reader.
• Monitor and report on annual leave, absenteeism, overtime and approvals thereof.
• Record and report any time and attendance non-conformances as and when they occur.
• Proactively manage the time and attendance system to ensure conformance to Group requirements.
• Ensure proper co-ordination between timekeeping and payroll systems.
• Wage Administration:

• Manage the wage administration function within the Group.
• Perform adhoc reviews on the weekly wage payrolls to ensure compliance to legislation and company procedures.
• Systems Administration:

• Manage and maintain the integrity of the payroll system.
• Load authorised users onto the payroll system and review user access on an ongoing basis.
• Ensure accurate input of employee master information into the payroll and time and attendance systems and that employee master files are properly maintained.
• Oversee system upgrades.
• Proactively engage with service providers to ensure system queries are resolved in a sustainable manner and in line with approval requirements for change.
• Monthly Statutory Payments:

• Process and manage third-party payments.
• Compile monthly salary pack.
• HR Admin:

• Maintain and update personnel files.
• Maintain professional record keeping of all payroll documentation.
• Comply with the requirements of the HR Quality Systems.
• Reporting:

• Compile HR reports (leave, overtime, monthly HR Report, BBBEE, Employment Equity and any adhoc requirements).
• Group reporting requirements (monthly, quarterly Board reports and any adhoc requirements).
• Staff Management:

• Manage individual, team and departmental performance to achieve organisational objectives.
• Compile and update performance contracts and individual development plans and facilitate individual career path planning.
• Determine the training needs of the department.
• Conduct performance reviews and manage sub-standard performance.
• Coach and counsel staff to ensure improved performance levels.
• Ensure discipline is maintained in department.
• Resolve grievances and disputes.
• SHE:

• Comply with all legal and other related health and safety requirements.
• Identify and address potential hazards and critical safety issues in the workplace.
• Report any unsafe situation that comes to your attention as soon as practicable.

Sharon Nurock Recruitment