Job Description

Duties and responsibilities

Responsible for client invoicing and capturing of foreign agent invoices Preparing letters to clients in accordance with clients' requirements and standing instructions and dispatching when approved Assisting with cost estimate discrepancies and any enquiries relating to invoicing Responsible for checking of foreign agent and CPA renewal reminders Updating terms in Patricia when necessary Diarising to attend to any required follow ups Checking of Patricia details of new masters and granted cases Connecting correct workflows and updating records in accordance with clients' standing instructions Closing lapsed cases in Patricia and updating terms accordingly Processing, checking and dispatching renewal reminders to clients in accordance with clients requirements Assist with cost discrepancies Assist with the entering of lapse and MTO instructions Assist with processing of renewals Assisting with overflow of work of other staff members in the section Assist with Ad Hoc duties within the section that commensurate with the job level depending on the demands of the section

Skills and knowledge

Good basic knowledge of accounting A meticulous person who has good command of English language A typing speed of approximately 40 wpm Computer literacy in MSWord and Excel Ability to prioritise Ability to work independently and use initiative Must be able to multi task and work under pressure while meeting deadlines Accuracy in work and attention to detail

Qualification/s

Matric or equivalent qualification 3-5 years administrative experience * Experience working on Patricia and CMS will be advantageous