Job Description

:
A dynamic software and data services company is seeking a highly organised, proactive Office Manager 3 days a week, 9am - 12pm, to support daily operations in their Somerset West office. This role is ideal for an experienced individual who thrives in a fast-paced environment, values precision, and enjoys playing a key role in supporting a growing team. The successful candidate will work closely with the COO and CEO, contributing to both operational and administrative efficiency.
Responsibilities:

• Coordinate the daily running of the office, including facilities, supplies, and general support.

• Provide administrative and executive assistance to the COO and CEO, including document formatting and travel bookings.

• Organise internal staff events such as birthdays, meetings, and team-building activities.

• Liaise with suppliers and service providers for office purchases and support, including international team requirements.

• Assist with simple finance admin tasks, including uploading receipts/invoices to Xero and tracking payments.

• Manage light IT and facilities coordination, ensuring equipment and maintenance needs are addressed efficiently.

• Maintain accurate and up-to-date filing systems (digital and physical), and support document creation and version control.

• Minimum 5 years' experience in a similar office management or administrative support role.

• University degree or equivalent experience in business administration or related field.

• Excellent communication, interpersonal and organisational skills.

• Strong IT proficiency, especially in Microsoft Office (Excel, Word, PowerPoint).

• Experience using financial systems such as Xero is advantageous.

• Ability to multitask, prioritise and work independently with discretion.

• High attention to detail, resourceful, and solutions-oriented.

• Professional, personable, and confident with a proactive attitude

• Flexible, part-time hours (3 days per week, 9:00-12:00), promoting excellent work-life balance

• Supportive, collaborative work environment with a values-driven leadership team

• Diverse responsibilities offering variety, growth, and meaningful contribution to daily operations