Job Description

:
A reputable educational institution seeks an experienced Office Manager who enjoys working with children to join their team. The main purpose of the job is to assist management with all administrative duties and to maintain a professional and efficient service to stakeholders.
Responsibilities:

• Answering and screening calls

• Processing the registration of learners

• Diary management and taking minutes at staff meetings

• Scheduling appointments for meetings and or events (provide refreshments and set up areas for meetings)

• Update events on the centre diary

• Maintain staff and learner registers

• Assist with the application process (calling prospective parents)

• Ensure that all learner/staff contact details are up to date

• Handle all incoming and outgoing academic documents and record all of these

• Assist with parent and student queries

• Assist the team with supervising of students (on a rotational basis)

• Maintain and reconcile vendor accounts, as well as follow up on invoices for payment

• Assist educators with bulk photocopies and printing (including exam/test printing)

• Managing Google Drive documents

• Sending of student tasks via couriers

• Controlling diverse documentation for completion and checking for accuracy

• Assist with inventory and ensure there is an adequate supply of stationery

• Assist with the First Aid of learners in less serious cases

Requirements

• Proven track record (min 5 years') in an office administrative environment

• Background in education will be advantageous

• Matric qualification and a post-school qualification in an administrative or related field

• Knowledge of the school systems and procedures

• Excellent written and oral communication skills and ability to communicate in Afrikaans and English

• Proficient with Google Docs and Microsoft Office Suite, especially Excel & PowerPoint

• Demonstrates administrative, organisational, and time management ability with a high level of meticulousness, flexibility, and creativity

• A high level of service orientation

• A strong work ethic with the ability to work both independently and as part of a team

• Strong interpersonal skills

• Patient, confident, and a compassionate nature

• Must have own vehicle

• Must have own laptop with Microsoft Office Suite

Benefits
Working Hours
Monday - Friday: 08:00 - 13:30