Job Description

Job Overview:
We are seeking a highly organized and detail-oriented individual to join our team as a OSS system Administrator. The successful candidate will play a crucial role in supporting the smooth functioning of our organization by handling various administrative tasks and ensuring efficient day-to-day operations. The ideal candidate will be a proactive problem-solver with excellent communication and Computer skills and the ability to multitask effectively. It should also be noted that this person will be working off premises at the clients office.
Responsibilities:
Office Management:

• Maintain a tidy and organized office environment.
• Manage office supplies, including ordering and restocking as needed.
• Handle incoming and outgoing mail and packages.

Administrative Support:

• Daily BMS / CAMERA Fault List Compilation.
• Weekly COCT Generator Runtime Register Compilation.
• Assisting maintenance teams with alarms (monthly, quarterly, semi-annual, and annually ).
• On call and off call of messages / telegram during maintenance.
• Assisting contractors and corrective maintenance teams with site alarms, device pinging, BIP work, camera focusing / installation etc.
• Logging faults identified during preventative maintenance to the client (City).
• Compilation of Feedback Reports.
• After hours BCP testing.

Data Entry and Record Keeping:

• Accurately enter data into databases and maintain updated records.
• Create and manage electronic and hard copy filing systems.
• Assist in the preparation of regular reports.

Communication:

• Serve as a point of contact for internal and external stakeholders.
• Answer and direct phone calls and emails to appropriate parties.
• Ensure effective communication within the team and across departments.

Project Support:

• Provide administrative support for various projects.
• Assist in coordinating project timelines and deliverables.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an system administrator, office assistant, or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to handle confidential information with discretion.
• Proactive problem-solving skills and ability to work independently.

Preferred Skills:

• Experience with office management software and tools.
• Knowledge of online Systems and BMS
• Familiarity with project management concepts.
• Previous experience in a similar industry or field.

Working Conditions:

• Full-time position with standard office hours.
• Occasional overtime may be required during peak periods.
• Office-based
• If you are a dedicated and organized professional looking to contribute to the success of our organization, we encourage you to apply for this exciting opportunity.

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