Job Description

Job Summary

OPERATIONS ADMINISTRATOR

To effectively record and capture the daily operations activities relating to outsource overtime submissions/External yards overtime submission/ On Wheels Revenue capturing including all Fuel/Toll usage and to ensure that effective administration is conducted, and all information is recorded and stored accurately and sent to finance teams within the stipulated timeframe.

RESPONSIBILITIES:

• Administration Reporting and Co-ordination.
• Communicate with Client management to coordinate overtime schedules for daily and Weekend planning.
• Monthly outsourced Labour Accruals for creditors.
• Weekly File TSAM overtime for Debtors.
• Updating weekly costing file for vacancy replacements and replacements.
• Purchasing Minor assets, Stationery and Refreshments for VDC 1, VDC 2 and ACSA Yards.
• Raising invoices on V-Procure for all Outsource labour, Fuel, Minor Assets, Stationery and Refreshments for VDC 1, VDC 2 and External Yards purchases.
• Collect, check, confirm Outsource sign on sheets daily and weekly.
• Capture and process Outsource hours on Company systems and compare hours on billing invoices on a weekly basis.
• Updating weekly KPI budget for unrecoverable cost.
• Attending payment queries for OS Labour.
• Tracking cost for Convoy moves to Weswood for billing purposes and compiling billing file.
• Compile Weekly Revenue reports.
• Capturing monthly KPl's for management.
• Create, update databases and records of financial information for the finance department.
• Submit reports and prepare proposals and presentations when needed.
• Gather quotes for procurement items for the operations department.
• Order and control the usage of stationery and refreshments for the department and process orders for payment.
• Assist with the ordering and processing of orders for payment on V-procure.
• Submit reports and prepare proposals and presentations when needed.
• Directs office activities and functions to maintain efficiency.
• Managing Petty Cash for all sites.
• Assist Manager and Supervisors with any operations and administrative requests.
• Ensuring all relevant and issued PPE is always worn.
• Perform other duties that may fall outside your current duties that may be required from time to time.

BEHAVIOURAL SKILLS AND ABILITIES

• Pro-active - Advanced level
• Communication - Advanced level
• Organisational skills - Advanced level
• Interpersonal skills - Advanced level
• Analytical ability - Advanced level
• Methodical and Process Orientation - Advanced level
• Results Driven - Advanced level.
• Work Independently - Advanced level
• Customer focus - Advanced level
• Job Knowledge- Advanced level
• Planning and Organising
• Job Quality and Quantity
• Teamwork

REQUIREMENTS

• Matric
• Diploma in Accounting/Finance/Operations
• Computer Literate in MS Office Applications, V-Motion and SAP.
• Must be pro-active.
• Must have strong written and verbal communication skills.
• Must have strong interpersonal, organizational, leadership, and analytical skills.
• Communication
• Conflict Resolution
• Dependability
• Decision Making
• Must be result driven, must be accurate and pay attention to details.
• Ability to work under pressure and meet strict deadlines.
• Must be able to work overtime/ Weekends and shifts.
• Worked in the logistics / supply chain environment for 3-5 years.
• Finance background within an operational environment will be advantageous.

Tower Group

Recruiter

Job Mail