Job Description

Job Advert Summary

About SABS

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.



SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.



Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for purposes of recruitment and more specifically for the position you have applied for and will not be shared with third parties without prior consent unless required by law.



Please note that applications received after the closing date will not be considered.

Purpose

To provide project administration and coordination within the Project Support business unit to ensure effective project delivery.

Minimum Requirements

QUALIFICATIONS AND SPECIAL CERTIFICATIONS/REGISTRATION

National Diploma / Diploma in Project Management, Office Administration or a related field.

(NQF Level 6)

EXPERIENCE

3 years relevant work experience within a project management environment.

(Operational Level)

Duties and Responsibilities

Functional Management

Provide project administration support (meeting logistics, printing, filing, records maintenance etc.) for the business unit. Provide support to the Project Managers as is required. Provide coordination support for bids and tenders. Create and maintain project tracking templates and database for the business unit. Maintain the project management library (e.g., records, past projects, archives, lessons learnt, etc.) and ensure access for relevant stakeholders. Create and maintain the project risk registers. Provide input into the drafting of project status reports. Reconcile and submit project related expenses i.e. travel claims, time sheets, project profitability calculations and any other project related expenses for approval. Support and assist the department in the development of Project Support systems, tools and processes that will enhance effective delivery and reporting. Support projects to develop appropriate Project Support data management system to ensure effective project management and reporting.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Assist in the preparation and support and provide evidence to all internal and external audit requirements. Maintain quality risk management standards in line with ISO requirements. Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships and support of effective project delivery. Represent and participate in the organization's committees and tasks teams when required. Convene and attend project meetings and present relevant information stakeholders when required. Ensure the provision of excellent customer service. Resolve queries and problems within span of control and within agreed time frames. Follow up on unresolved queries and complaints where required. * Liaise with relevant stakeholders regarding follow-up of information, project timelines, register updates and tracking sheets as required.