Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Student Relations

- Conduct individual career advising sessions with students and graduates.
- Review CVs, cover letters and LinkedIn profiles for students.
- Conduct mock interviews with students.
- Plan, implement, monitor, and evaluate every career week in each faculty together with company relations.
- Recruit, train, and manage staff, including Career Ambassadors.
- Manage career projects, including the Career Closet and CV Lab.
- Assist with logistics pertaining to career weeks and training.
- Provide mentoring to career ambassadors and students working at Career Services.
- Engage and support all Career Development and Employability projects and programmes.
- Engage students to participate in and submit activities of the work readiness and career development programmes to reach deliverables of Career Services and ongoing institutional projects on employability.
- Assist with the CareerHub registrations and continuous communication with stakeholders.
- Create CareerHub events, activities, and appointments on a regular basis.
- Maintain CareerHub resources and information pages.
- Build CareerHub forms for career week and programme evaluations.

• Strategic Planning

- Monitor and coordinate assessment of implementation of strategic priorities, objectives and plans in Career Services (Qwaqwa office).
- Participate in Strategic Planning discussions in Career Services, Student Affairs and Centre for Teaching and Learning

• Stakeholder Management Engagement

- Contribute to the overall leadership in the Division of Career Services.
- Liaise with company representatives per request.
- Build and collate relations with companies/firms/businesses that Career Services interact with.

• Monitoring and Evaluation

- Monitor and evaluate all programmes, workshops, and events.

• Operational and Administrative Management

- Contribute to the overall leadership in the Division of Career Services.
- Manage career projects, including the Career Closet and CV Lab.
- Take ownership and responsibility for office operations, which includes budget management, finances, asset control, and assisting with student appointments and payments.
- Collaborate with other departments in Career Services, e.g., Company Relations.

• Student Affairs Involvement

- Participate and be involved in Student Affairs structures, attend meetings, represent the Division of Career Services and the Department of Student Affairs, and fulfil the roles of liaison officer and marketer when necessary.

Inherent Job requirements:
- A relevant bachelor's degree or an advanced diploma on NQF level 7 or a three-year national diploma on NQF level 6.
- A minimum of two (2) years relevant working experience relating to the duties and responsibilities.

Recommendations:
Blackboard, PeopleSoft, Excel, experience within the higher education environment

Competencies

Key Competencies required:

• Results oriented:

- The ability to deal calmly and effectively with high-stress situations.

• Strategic thinking:

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration and working with close supervision.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 November 2023 or as soon as possible.

Closing date:
14 September 2023.

Salary:
The annual remuneration package, including benefits, is R 408,148.51- R 513,407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 9810 or email or . Additionally, kindly contact 051 401 2979 /9813 /9814/ 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.

Additional Information

University of the Free State