Job Description

Advertised on behalf of LDP Chartered Accountants & Auditor's client; Accolade Wines Position: Office Assistant: (Learnership) Area: Accolade Wines:Flagstone Winery, Somerset West Package: Market related Appointment date: January 2024 Closing date: November 2023 Send your CV to: cobusdp@ldp.co.za Flagstone Winery requires the services of an achiever with sound administrative and good communication and interactive skills. The successful candidate will be responsible for general office admin and administrative support to the employees, whilst liaising closely with line managers and senior employees. Responsibilities will include providing support to the Head Winemaker, Winemakers, Winery Manager, Cellar, admin and internal employees. Applicants should be excellent communicators, be fluent in English and Afrikaans, have strong numerical and analytical skills and be able to work under pressure. Willingness to go the extra mile, which may include working longer hours than normal, is important. Computer literacy in MS Office, especially in Excel and Word, is essential. Own transport is an inherent requirement of this position. The successful candidate must be a team player and well organised with the ability to communicate with all levels in a clear & polite manner and provide clear instructions as required. The successful candidate must have the ability to: Act confidentially, internally & externally at all times. Comply with Company policies and procedures. Answer, screen and direct telephone calls to the different departments, direct calls to the relevant employees, taking accurate messages and ensure that the process of returning calls is efficiently facilitated. Assist with general enquiries. Greet & sign in visitors and direct them to the appropriate person. Notify the appropriate person & offer refreshments while they are waiting. Manage third party cleaning personnel to ensure tidiness and cleanliness of offices, kitchens & rest rooms on a daily basis. Monthly stock take of stationary, compiling list of what needs to be ordered & placing order. Weekly stock take of coffee, tea, office cleaning chemicals and compiling list of what needs to be ordered. Liase with DHL regarding sending/receiving of samples. Liaising with service providers and suppliers regarding any printing and internet issues. Keep an office schedule by booking out relevant boardrooms for meetings and sending invites for meetings where needed. Maintain an efficient filing system to track important documentation. Assist with sending out meeting invites, keeping a diary of all bookings and meetings and taking minutes of supply chain meeting. Assist with arranging of functions, meetings, tastings, accommodation & travel arrangements when needed. Assist Tastingroom Manager with set-up of boardroom for tasting events. Organise Office lunches & Year End Function. Perform additional ad hoc duties as and when requested, eg. scanning, laminating & printing. Correspond and build healthy relationships with all service providers. Be in charge of the Suggestion Box. Assist with loading of Purchase Orders on JD Edwards. Be the point of contact with the rest of Accolade Wines regarding printing of posters that must be put up regarding any Internal Communication. Assist with Health & Safety administration. To be considered you need to have successfully completed Management Assistant (N6) or alternatively Office Administrator (N4). Relevant experience of 3-5 years will be beneficial.
Excellent verbal and written skills as well as a good telephone manner will also be essential. Candidates applying should take note that this is a learnership position for 12 months and you will be required to complete a relevant professional development course as part of your duties. The onus is on you to ensure that your CV reflects the required competencies. Should you not hear from us within one month, please accept that your application was unsuccessful. In terms of Employment Equity, preference will be given to members of the target groups. Appointment is subject to appropriate security clearance as well as reference and qualification checks. Job Type: Learnership Salary: R10,500.00 - R12,000.00 per month Ability to commute/relocate:

• Strand, Western Cape: Reliably commute or planning to relocate before starting work (Preferred)

Application Deadline: 2023/11/10