Job Description

Administrative support - Scheduling meetings, booking conference rooms, coordinating travel arrangements, processing expense claims, and handling general correspondence.



Meeting coordination - Preparing meeting agendas, taking minutes, distributing notes afterwards, and following up on action items.



Communication hub - Acting as a first point of contact for the team, triaging calls, and ensuring messages reach the right people. Internal communications such as team announcements or updates.



Event coordination - Organising team events, social functions, or workshops. This could includes anything from arranging catering for meetings to coordinating larger team-building activities.



General operational support - Ordering office supplies, maintaining team databases, assisting with onboarding new team members, and handling ad-hoc requests that keep the team running smoothly.



Office and Facilities Management (50%)



Operations Oversight



Coordinate office maintenance, supply management, security services, and vendor relationships



Monitor office security, utilities, and general maintenance requirements



Supervise cleaning services and address facilities issues that arise



Liaise with IT services desk for technical support and equipment needs



Maintain Health and Safety standards and obligations are met



Vendor and Service Provider Management



Manage relationships with key service providers (internet, facilities maintenance, boardroom services)



Partner with the SA Operations team and negotiate contracts and pricing with office vendors and service provider



Coordinate monthly consumables deliveries and maintain inventory levels



Source new office space and coordinate relocations as required



Cross-Functional Support



Partner with cross-functional teams on facility-related aspects of business initiatives



Team support and administrative excellence



Exposure to vendor management and contract negotiation but not a requirement



Event planning and project coordination capabilities



Confidentiality and discretion in handling executive matters



Strong organisational and logistics management skills



Team support



Between 0 & 1 Year