Job Description

Join us as an Office and Finance Administrator!

Do you thrive in a busy environment where no two days are the same? Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you!





SOLIDitech, an established and growing software engineering company, is seeking a highly

meticulous, proactive, and organised Office and Finance Administrator

to join our team . This pivotal, dual-function role is essential for maintaining the efficient operation of our offices and ensuring the smooth processing of all daily financial transactions . This role offers an excellent opportunity to make a significant impact across our organisation.

What you'll be doing

As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions . Your work will be crucial to the day-to-day running of our business.

Office Administration

+

Office Operations:

Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation .
+

Facilities & Logistics:

Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics .
+

Procurement:

Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies .
+

People Support:

Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation .
+

General Support:

Organise meetings and make travel arrangements, including reconciling associated costs . You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands .
+

Team Management:

Manage the office cleaning staff .

Financial Administration

+

Invoicing & Debtors:

Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments .
+

Transaction Processing:

Prepare journals, allocate bank transactions, and reconcile bank accounts .
+

Payments:

Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers' bank account details .
+

Payroll & Year-End:

Assist with monthly payroll tasks and support the financial year-end processes .

General Administration

+ Maintain an organised

electronic and physical filing system

for all office and financial documentation .
+ Assist the

Marketing Team

with event arrangements .

What you'll bring to the team

To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies .

Qualifications & Experience

+

Essential Education:

A

Matric (Grade 12)

certificate is required, with

Mathematics and/or Accounting

as a subject .
+

Highly Advantageous:

A BComm degree or equivalent qualification .
+

Experience:

At least

18 months

of previous

accounting

experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or

office administration

experience.
+

PC Literacy:

Minimum of

18 months experience

using

Microsoft Office

(Word, Excel , PowerPoint) and/or

Google Workspace

(Google Docs, Google Sheets , Google Slides) .
+

Driving:

Must be able to drive a vehicle and possess a

valid South African driver's licence

and access to a reliable vehicle .

Essential Skills

+

Meticulous Attention to Detail:

A methodical and thorough approach is paramount to ensure accuracy in all tasks .
+

Financial Knowledge:

A solid understanding of

basic accounting principles

, including VAT, debtors, cashbook, and payroll .
+

Organisational Skills:

Strong organisational, time management, and prioritisation skills.
+

Problem-Solving:

A highly

analytical and proactive

approach to tackling challenges .
+

Professional Conduct:

High level of

integrity

and a firm commitment to confidentiality, particularly with sensitive financial data .
+

Communication:

Excellent written and verbal communication skills .
+

Work Ethic:

Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative .
+

Team Player:

Friendly and enjoys helping and working with people .

Why SOLIDitech?

At SOLIDitech, you'll be a valued member of a dynamic and supportive team. We offer a collaborative work environment where your contributions are recognised and appreciated. You'll have the opportunity to develop your skills, take on new challenges, and contribute to the success of a growing company.

If you are ready to apply your strong administrative and financial skills in a central role, we encourage you to apply!