Job Description

About the Role
As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business
Key Responsibilities
Office Administration

• Manage daily office operations, including liaising with external service providers and managing office budgets.
• Coordinate office logistics, maintenance, repairs, access control and parking allocation.
• Monitor and manage procurement of office supplies, hardware and cleaning materials.
• Support employee onboarding and staff exits, including hot desk setup and allocation.
• Organise meetings, travel arrangements and reconcile associated costs.
• Act as the first point of contact for the office, welcoming visitors and handling calls.
• Supervise office cleaning staff.

Financial Administration

• Prepare and issue invoices and follow up with debtors on outstanding payments.
• Process journals, allocate bank transactions, and reconcile bank accounts.
• Capture EFT payments for authorisation and verify supplier banking details.
• Assist with payroll processes and support financial year-end activities.

General Administration

• Maintain an organised electronic and physical filing system for all office and financial documentation.
• Assist with company events and other ad-hoc administrative tasks as required.

Non-Negotiable Requirements

• Matric (Grade 12) certificate with Mathematics and/or Accounting.
• Minimum 18 months of relevant experience in office administration and/or basic financial processes.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Slides).
• Valid South African drivers licence and access to a reliable vehicle.
• Strong organisational skills, attention to detail, and confidentiality.
• Excellent written and verbal communication skills.

Skills & Attributes

• Meticulous and detail-oriented approach to work.
• Solid understanding of basic accounting principles, including invoices, debtors, cashbook, and payroll.
• Ability to prioritise tasks and work under pressure.
• Analytical and proactive problem-solving skills.
• Professional conduct and high integrity.
• Friendly, collaborative, and enjoys supporting colleagues and team members.

Why Join?

• Work for a growing, dynamic software company with opportunities for professional development.
• Join a collaborative and supportive environment where contributions are recognised.
• Gain experience across both office administration and finance functions, building versatile skills.
• Take ownership of key processes and make a tangible impact on company operations.

The company values collaboration, professionalism and the growth of its employees, providing a supportive and dynamic work environment.

Skills Required