Job Description

Office Administrator/Receptionist - Cape Town

The Role:

This is a fantastic opportunity for an energetic and driven Office Administrator/Receptionist to work as part of a dynamic and vibrant team. The successful candidate should have excellent administration skills to take the reins and handle this area of the operation.

The main responsibilities of the position include:

• Coordinate and execute office management activities.
• Welcome guests and arrange amenities and refreshments as needed.
• Answer all incoming calls, handle phone inquiries when possible, and route calls as appropriate.
• Monitor all incoming and outgoing communication and distribute them to the appropriate receivers.
• Deal with delivery queries and arrange collections.
• Maintain an organised general filing system with all correspondence.
• Keep a registry of all company contacts.
• Provide word-processing and secretarial support.
• Assist in the preparation of meetings, conferences, and various company events.
• Manage the internal and external travel itineraries, including the issuing of visitor visas, flight bookings, transportation, and accommodation.
• Order and maintain an adequate inventory of office supplies.
• Provide administrative support to management and other departments.
• Perform any other related duties as required.

Main requirements:

• A college or university degree in Office Administration or any other related field.
• At least 2 years of experience in a similar role.
• Outstanding communication and interpersonal skills.
• Responsible and professional in respect to appearance, behaviour, and conduct.
• Organised and methodical, with a high attention to detail.
• Ability to maintain confidentiality in all situations.
• Excellent written and oral skills in English.
• Excellent working knowledge of Microsoft Office tools.

Benefit from:

• Attractive remuneration package plus performance related reward
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities

All applications will be treated with strict confidentiality!

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