Job Description

Duties/Pligte

Reception:

Maintaining office security by following safety procedures and managing access control. Welcoming visitors in a professional manner and directing them to the appropriate unit/staff member. Receiving phone calls and directing them to the relevant unit/staff member. Ensuring that visitors complete the visitors' registry book. Assisting guests with the allocation of parking. Ensuring that the reception area is tidy and presentable. Receiving, sorting, and distributing deliveries. Performing other duties as directed by the line manager. Responsible for arranging refreshments during meetings/functions.

Administrative:

Assisting prospective students with application/registration enquiries. Requesting outstanding documents from prospective students. Preparing applications for the RPL committee. Capturing student data, creating student files and compiling the correct content. Preparing submitted student assignments for grading. Updating student files with extension/follow up communication. Performing ad hoc duties during on-campus student block sessions. Preparing and booking meeting rooms for external users. Staying abreast of and informed about emergency and evacuation procedures. Managing the first aid kit at reception according to Occupational Health and Safety regulations.



Job Requirements/Pos Vereistes
Matric (NQF Level 4) pass certificate

and

a professional tertiary qualification in administration, office management, or a related field. At least three years' work experience in a similar position. Excellent verbal and written communication skills. Excellent telephone etiquette and professional appearance. Proficiency in Microsoft Office (Word, Excel, and Outlook). A valid driver's licence. Multi-tasking and time management skills, with the ability to prioritise tasks. The ability to perform duties under pressure, and being resourceful and proactive when issues arise.



Recommendation/Aanbeveling
The ability and skills to deal calmly with challenging clients. Professional attitude and appearance. * The ability to operate scanners, copiers, and printers.