Job Description

Job Title
Off-Campus Accommodation Inspector (post level 12) (Contract appointment: 3 years) (Job ID: 6251)
Organizational Unit
University of the Free State -> Student Affairs -> Housing and Residence Affairs
Contract Type
Contract
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
8/10/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals). Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities

Administration: Evaluation and Applications:

o Ensure all documentation is filled out according to the list of required documents for accreditation.

o Verify the correctness of the supplied documentation for accreditation and verification

o status.

o Compile an inspection schedule for applications for the accreditation of Off-Campus student addresses.

o Fill all the inspection schedules.

o Send correspondence of the availability of accommodation to the Off-Campus Accredited Service Providers and update regularly.

o Assist with the verification of Off-Campus accommodation.

o Keep a record of all correspondence with Service Providers/students/SAPS/Mangaung Metro and all other parties.

o Ensure that files for accredited Service Providers are according to the requirements for the UFS Audit.

o Follow up on updated reports from the police/neighbourhood watch for the specific area/cluster.

o Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the re-application for accreditation.

o Communication:

o Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.

o Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take messages.

o Liaise with potential Off-Campus Accommodation Service Providers, students, and visitors, as well as answering queries.

o Inform the Off-Campus Accommodation Service Providers on the policies, procedures,

protocols and directives of the UFS applicable to them.

o Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.

o Confirm the submission of the application for accreditation by the Service Provider.

o Send communication to Service Providers regarding the outcome of the inspection.

o Set up meetings with the Service Providers of accredited addresses and the Mangaung Metro.

o Communicate with students regarding their private accommodation applications.

o Inspections:

o Confirm availability of Service Providers for pre- and post-inspections.

o Conduct inspections for applicants who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off-Campus accommodation.

o Ensure that all inspections are conducted as per the inspection checklist provided by the officer for Off-Campus accommodation.

o Compile a report for each inspection conducted and its findings.

o Compile a weekly summary report on the outcome of the inspections conducted.

Inherent requirements:

A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Building Science or Civil Engineering. A minimum of one (1) year's relevant working experience related to the duties and responsibilities. A valid driver's license (attach proof).

Recommendations:

Postgraduate qualification. Experience in building inspections. Experience in construction projects. Experience interpreting building plans. Basic knowledge of relevant building legislation. Basic knowledge of rezoning/ consent use protocols.
Competencies

Required competencies:

Results Orientated:

The ability to set high standards, establish tough goals, and to work to achieve success. The ability to cope with a frequently changing environment and to adapt to evolving situations. The ability to be reliable, responsible, dependable and to fulfil obligations.

o Strategic Thinking:

The ability to plan work and to follow plans. The ability to be creative and open-minded when addressing work issues. Business Acumen: The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office.

o Leading:

The ability to maintain high level of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

o Building Coalitions:

The ability to interact with others and establish personal connections with people. The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:

1 December 2025.

Closing date:

8 October 2025.

Salary:

The annual remuneration package, including benefits is R388 426.59 - R487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact

051 401 7659

or email

SejanamaneP@ufs.ac.za

or

Recruit@ufs.ac.za

. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.