Job Description

Midrand, South Africa

We don't just build technology. We build hope.

Are you an organized and proactive professional with a passion for operational excellence? We are looking for an

Office Administrator - Finance & Logistics

to play a key role in supporting the day-to-day operations of our Business Unit. In this pivotal position, you will work closely with our Sales and Finance teams to ensure smooth and efficient coordination across departments, contributing to the success of our regional activities.

What you'll do at Elekta:

Finance & Compliance

Oversee the end-to-end purchase order process, ensuring accurate coding and compliance with internal financial controls. Process Supplier invoices, credit notes, and all other related procurement documentation Prepare Supplier reconciliations, and resolve all the reconciling items in a timely manner Manage the vendor payment processes and submissions in line with company policies. Manage supplier onboarding, ensuring all contractual agreements, BEE, NDAs, and compliance documentations (including ISO certifications and other regulatory requirements) are in place and maintained. Prepare and submit Exchange Control Applications (ECA) and ensure all approvals are in place to facilitate timely payments to international suppliers and sister companies / related parties. Compile and submit complete intercompany payment application packs, including all necessary supporting documentation (e.g., SAD500, customs worksheets, EDI, commercial invoices, and waybills). Ensure all internal transfer pricing agreements are executed and maintained in accordance with group policy. Have a good understanding of Balance Sheet reconciliations and cashbook reconciliations. Maintain strong supplier relationships through effective communication and ensure timely payments to avoid penalties or service disruptions.

Logistics & Imports

Liaise with freight forwarders, couriers, and transport companies to ensure timely collection and delivery of goods. Ensure compliance with import/export regulations, customs requirements, and company policies. Assist with resolving delivery discrepancies and claims. Ensure accurate processing and management of all shipping documentation, including purchase orders, delivery notes, customs documentation, and invoices, to maintain reliable and up-to-date records. Support inventory management through the timely recording of goods received and goods dispatched. Provide general administrative support to the logistics or supply chain team.

Office & Business Support

Offers support to all SSA employees with Concur submission issues Procurement of stationery for the office Manages the printer SLA, as well as the ordering and replacement of toner cartridges Point person for Building Management. Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy Manage agendas, travel plans and appointments for upper management Manage emails, letters, packages, phone calls and other forms of correspondence Assist in special projects with HR and Operations as needed Create and update databases and records for financial information, personnel and other data Track and replace office supplies as necessary to avoid interruptions in standard front office procedures. Greets clients or visitors when they arrive at office and directs them to the desk of the person they are visiting Ensures that a friendly and attentive approach is being practiced with an environment that projects a professional, polished, and service oriented image to all clients. Submit reports and prepare proposals and presentations as needed Assist colleagues whenever there is an opportunity to do so

The right stuff:

Excellent written and verbal communication skills in English Strong organizational and multitasking abilities Ability to take initiative where and when needed

What you bring:

We encourage you to apply even if you don't meet every requirement--your unique skills and experiences might be exactly what we're looking for!*
Higher National Diploma or Bachelor's Degree in Finance, Accounting, Business Administration, or a related field. Logistics qualification is a significant plus Minimum 5 years of relevant work experience in a multinational, regulated, or import/export-driven organization Preparing customs documentation and liaising with customs brokers Supporting audits and transfer pricing requirements Office administration, travel coordination, and vendor management Strong understanding of ERP systems (preferably M3, Coupa, Salesforce) Strong understanding of customs clearance processes Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

What you'll get:

In this role, you will work for a higher purpose; hope for everyone dealing with cancer, and for everyone regardless of where in the world, to have access to the best cancer care. In addition to this, Elekta offers a range of benefits.

Medical Aid (Gap cover + vitality) Retirement Annuity Group Risk/Life Cover 13th Cheque and Performance Bonus.

Hiring process

We are looking forward to hearing from you! Apply by submitting your application and resume in English, Please note that we do not accept applications by e-mail.

Your Elekta contact

For questions, please contact the Global Talent Acquisition Partner responsible, Sarah Elmasry, at Sarah.Elmasry@elekta.com. We do not accept applications through e-mail.

We are an equal opportunity employer

We are an equal opportunity employer. We evaluate qualified applicants without regard to age, race, colour, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, or any other protected characteristic.