Job Description

About Us

Tsebo Facilities Solutions is currently looking for a Maintenance Coordinator Assist the Facilities & Planning Managers to plan, manage and deliver the infrastructure function for the business unit including (but not limited to) building structures, plumbing and piping, painting, maintaining and upgrading of information signage, and water functions according to legislation and standards with the objective of maintaining Infrastructure systems; and offering technical Infrastructure engineering support. managing maintenance using the internal system & its modules to ensure data integrity, user support, planned preventative maintenance & reporting. The successful incumbent will also be required to assist departmental managers with relevant tasks.



As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Experience in coordination of projects and managing contractors / suppliers Requires specialised theoretical knowledge and processes relating to Infrastructure maintenance practices, processes and regulations Medium term planning (12 months) involves conducting the planning of activities to support new business targets and growth Organise, plan and prioritise tasks for self and team to ensure that work gets done profitably and efficiently. Interact with stakeholders and team - influencing, motivating and encouraging specific behaviour Develop and maintain engineering reports, tracking progress, challenges, and outcomes. Provide expertise in coordinating schedules and resources related to engineering tasks To provide technical support regarding reactive maintenance and planned preventative maintenance on plant and equipment, within the service level requirements. Monthly recording and updates of maintenance calls, costing and stock taking. Monthly costing on all tasks and materials carried out for approvals and payment. Implementation and design of SLD of client buildings as requested for maintenance and monitoring purposes, including maintenance check sheets and recording thereof. Ensure that proper preventative maintenance schedules and equipment registers are maintained at the unit. Conduct a detailed maintenance audit and stock take at least every month. Record and share teams' overtime and leave, including planned leave and overtime. Assist the team members on tasks that need additional expertise and assistance. Create and maintain records concerning cell phones, laptops and vehicles. Attend operational meetings on a weekly basis and when required by the client Handles IR related issues together with the Senior Facilities Manager. Ensures that spare parts and material stocks are maintained at acceptable levels and performs a monthly stock take. Always have essential spares in stock. Provide leadership and supervision to ensure the engineering team is performing optimally and aligned with project objectives Assist with the allocation of Technical work orders. Follow up with the Technical team to ensure work orders are restored timeously. Assist with ensuring that invoices are checked, signed and passed on to the respective Manager to verify that the work was completed. Administer the modification of work orders to accommodate stock issues or labour capture on ONKEY.

Stakeholder Management

Provide internal stakeholders with updates of Infrastructure, outages and scheduled shutdowns Engage and manage the performance of suppliers and contractors Engage with management with regards security, health and safety and critical technical breaches or anomalies

Skills and Competencies

Project coordination Procurement and negotiation skills Proficient administration skills with the ability to prioritise Sound and correct understanding of equipment reliability concepts Excellent time management skills allowing for required outcomes to be delivered to required timelines Highly organised with a systematic approach to task execution Ability to work across a diverse range of levels of personnel within the business Knowledge of tools and materials used in the assigned area of responsibility Building maintenance and repair methods Working experience of health & safety management and legislation Environmental management systems and legislation Strong knowledge and experience in MS Office & Onkey

Qualifications

Matric, MS Word, Excel, PowerPoint Extensive knowledge of Computerised Maintenance planning systems and process with emphasis on planned preventative maintenance 3-5 years' experience in a similar environment Apprenticeship in engineering with at least 2 years practical experience Preferably registered with the SAFMA / other accredited facilities / engineering bodies * Minimum of 3 years' experience in an Infrastructure / facilities management position within maintenance and repairs, covering emergency power backup systems and all electrical and mechanical equipment