Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Provide administrative support to the First Year Success Programme.
• Assist with compiling reports in the Office of the Faculty Teaching and Learning Manager.
• Provide support towards diary management of the Faculty Teaching and Learning Manager.
• Capture data generated from tutorial attendance registers on a weekly basis.
• Assist the Faculty Teaching and Learning Manager and the First Year Success Programme Coordinator with tracking at risk undergraduate students.
• Compile minutes of the First Year Success Programme meetings.

Inherent requirements:

• A bachelor's degree on NQF Level 7.

The following criteria apply to the selection of candidates:

• Have not participated in any learnership / internship programme.
• Willing to sign a learnership / internship agreement with the UFS.
• Has no formal work experience.

Recommendations:

• Postgraduate qualification.
• A valid drivers' license (Code 8 or 10).
• Strong organisational skills.
• Excellent oral and written communication skills in English.

Competencies

Required competencies:

• Results orientated:

o The ability to set high standards, establish tough goals, and to work to achieve success.
o The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking:

o The ability to deal with several activities at a time.
o The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.

• Business acumen:

o Ability to adhere to rules and strictly follow work regulations.
o Proficient in using MS Office.

• Leading:

o The ability to maintain high levels of personal motivation, energy and enthusiasm.
o Ability to be cooperative with others, display good-natured attitude, and encourage people to work together.

• Building coalitions:

o The ability to interact with others and establish personal connections with people.
o The ability to make decisions through consultation, collaboration, and working with close supervision.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter.
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• Certified copies (not older than six months) of all academic records.
• A certified copy (not older than 6 months) of your identity document (ID).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).

Assumption of duties:
01 December 2023

Closing date:
03 September 2023.

Salary:
A stipend of R8 293.75 will be paid per month.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9814 or email at or Additionally, kindly contact 051 401 2979 / 9810 / 9813 / 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

Our Employment Equity Policy is available at :

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information

University of the Free State