Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Compile database with full details of tutors.
• Assist with ad hoc problem-solving where venues are concerned.
• Book venues and schedule online links for tutorial and training purposes.
• Resolve venue and online tutorial challenges.
• Assist tutors in specific modules with planning and implementing session plans.
• Capture attendance data on Oracle for reporting and research purposes.
• Assist TLCs (Teaching and Learning Coordinators) with providing thorough, constructive feedback to tutors during observations.
• Assist with Ad-hoc claims for tutor payments.
• Liaise with tutors and develop an evaluation schedule for each semester.
• Distribute, collect, and scan and capture evaluation forms for reporting purposes.

Inherent Job Requirements:

• A Bachelor's degree on NQF level 7.

Recommendations:

• Basic qualitative and quantitative research skills.
• Tutoring or academic facilitation experience in Higher Education.
• Proven computer skills, including but not limited to MS Word, Excel, and PowerPoint.
• Ability to work effectively with others and have good interpersonal skills.
• Good organisational skills and the ability to manage events/processes effectively and independently.
• Ability to work well under pressure.
• Excellent communication skills (written and verbal).

Competencies

Key Competencies Required:

• Results-oriented:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable, and to fulfil obligations.

• Strategic thinking:

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy, and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation, collaboration and working with close supervision.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• Copy of your identity document (ID).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).

Assumption of duties:
01 February 2024.

Closing date:
13 October 2023.

Salary:
A stipend of R8 293.75 will be paid per month.

Enquiries:
For enquiries, please feel free to contact 051 401 9813 or email Phoka@ufs.ac.za. Additionally, kindly contact 051 401 9814 / 9810 / 2979/9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at: https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State