Job Description

KEY RESPONSIBILITY AREAS:

1. PAYROLL, BENEFITS AND LEAVE ADMINISTERING AND MANAGEMENT

Provide a fully functional payroll role by administering monthly payroll on SAGE VIP Premier payroll system and ESS for the organisation.

Provide ESS administration support to the department and organisation.

Provide administrative support of SAGE VIP Premier

Prepare payroll as per the payroll process in the drafted SOP.

Manage payroll queries.

Update all employee personal and payroll data (e.g., personal details, next of kin, beneficiary forms and details).

Load and terminate staff members and make amendments on the payroll system.

Management of benefits e.g., pension, medical aid, group risk, third party and queries.

Handle monthly terminations UIF submissions and reconciliations.

Submit payroll reports and any other requested reports related to payroll.

Manage leave by approving leave, providing monthly leave recon to departmental line managers for approval, leave and flag abuse thereof. Identify leave and absenteeism trends.

Send necessary information and documentation to finance for final payroll approval.

2. ENSURE ACCURATE AND TIMEOUS REPORTING

Provide input into the development of the HR plans.

Provide input for HR Reports i.e., quarterly reports, equity reports, and skills development reports,

Maintain HR database and prepare and analyse reports/provide information that is necessary to conduct the functions of the department and organisation's management, as necessary or when requested.

Fully utilise Human Resource system to the organisation's advantage by extrapolating critical information and advice for management.

Conduct biannual sample audits of employee files and HR database.

Provide relevant data for reporting on HR section performance, highlighting issues to improve and promote HR processes.

Providing day-to-day HR administration support to the organisation and department.

Document management and Filling.

Provide HR project administration and coordination support.

Provide secretariat support for HR meetings (HREC, EE, Management and union and other HR meetings).

Provide support to the HR Manager on Sage evolution by loading requests and ensuring that approval is sought.

Submit third party information to the relevant benefits service provider.

Attend to HR queries but not limited to payroll, benefits and leave queries.

3. EMPLOYEE LIFECYCLE MANAGEMENT

Provide administrative support to the HR Manager and Executive Management team in the implementation of end-to-end recruitment process from the placement requisition to the final placement of the new employee as per the standard HR policies and procedures of Nedlac.

Update and maintain all recruitment files for 3 years.

Keep records of relevant job profiles and competencies.

4. TRAINING AND DEVELOPMENT

Assist in the development of an annual training plan.

Assist with arranging staff training sessions, workshops, and activities.

Prepare, coordinate, facilitate, submit, implement, and report on Employment Equity, Workplace Skills Plan and Annual Training Report (WSP/ATR) for Pseta in conjunction with the HR Manager to ensure compliance.

Maintain training records.

Submit quarterly training and development progress report.

5. PERFORMANCE MANAGEMENT

Assist with the coordination of the performance management process.

Support managers where required with the performance management process.

Provide necessary awareness materials to managers and employees i.e., arrange workshops, manuals, provide assistance or guidance where required.

Monitor progress on performance evaluation completion by due date.

Collate all completed performance reviews and prepare report summary to be submitted to the HR Manager for review and approval.

6. MINIMUM EDUCATION AND EXPERIENCE

National Diploma (NQF6) in Human Resources Management, Business Management or related Remunerations qualification.

SAGE VIP Premier certification and experience.

5 Years of more experience in a fully functional payroll administering and hr generalist role.

3 Years of experience in benefits management (medical aid, pension fund, group risks and third parties.

Displayed expertise in SAGE VIP Premier is crucial.

7. KNOWLEDGE AND SKILLS REQUIRED

Knowledge of South African laws/HR compliance and regulations/Labour Laws, Tax laws, employee benefits structure and regulations/OHS/POPI Acts/Human Resources Practices.

Computer (MS 0ffice) and Communication skills, Practical experience of HR Systems.

Excellent attention to detail and ability to work independently.

8. PROFESSIONAL REGISTRATIONS

SABPP/IPM an added advantage.

Closing Date - 04 September 2025

Send CV to: hr@zawit.co.za

Job Type: Temporary
Contract length: 3 months

Work Location: In person