Job Description

Minimum Qualifications and Experience:

• Matric.
• Tertiary qualification in Human Resources advantageous.
• Proficient in the use of the MS Office Suite.
• Demonstrable experience in a similar role.

Soft Skills:

• Effective written & verbal communication skills.
• Analytical and detail orientated.
• Organised and able to handle pressure.
• Able to work independently.
• Able to exercise sound judgement and discretion.
• Emotional intelligence and able to professionally tend to staff needs and requests.

Main Duties/Key Results Areas:
Recruitment & Talent Acquisition

• Draft and place engaging job adverts on multiple recruitment platforms to attract qualified candidates.
• Collaborate with Managers to develop job descriptions that align with business needs and attract the right talent.
• Efficiently review and process applications, conducting initial interviews with shortlisted candidates where required.

Coordinate interviews with Recruiting Managers, providing guidance and support to ensure a smooth process.
Maintain a strong internal sourcing pipeline through staff referrals and talent networks.

• Ensure that panel members actively use the Jobs App to track and record applications.
• Deliver prompt feedback to candidates and recruitment agencies, creating a positive candidate experience.
• Conduct comprehensive pre-employment background checks to ensure compliance with hiring protocols.
• Draft offer letters and manage all new starter documentation, ensuring accuracy and timely communication.
• Manage seamless onboarding and induction processes for new starters, collaborating with line managers and all relevant stakeholders to ensure a smooth transition.

Administrative Duties:

• Manage time and attendance systems across all sites, ensuring accurate wage and salary processing.
• Leave management.
• Process weekly wages and balance leave records, ensuring payroll compliance and accuracy.
• Conduct regular employee file audits, ensuring meticulous record-keeping in line with Company policies.
• Oversee the processing of recruitment invoices and manage HR-related vendor relationships.
• Coordinate employee site visits to cold storage facilities, fostering safety compliance and orientation for new hires.
• Lead the planning and execution of new starter induction programs, ensuring a strong start for new employees.
• Provide general HR administrative support.
• Load & manage IOD claims.
• Processing and tracking of staff uniform orders.
• Participate in the planning and arrangement of corporate social responsibility and staff events.
• All and any other related duties as expected by the Employer from time to time.

General:

• Undertake additional tasks as assigned by your Manager or Director, in alignment with the skills and experience required for the role.
• Ensure the health, safety, and well-being of yourself and others, always adhering to all Health and Safety regulations.
• Maintain strict confidentiality regarding all sensitive information obtained during employment, sharing it only with individuals authorised to receive it in an official capacity.
• Abide by all policies and procedures outlined by FinBizServ.
• Take on any other responsibilities as necessary to support the evolving needs of the role and the organisation, acknowledging the need for flexibility in a dynamic workplace.
• Contribute to a workplace that values diversity, equity, and inclusion, fostering a positive and supportive environment for all employees.

All employees are encouraged to actively pursue their professional development by continuously seeking opportunities to upskill and expand their knowledge within the organisation. This commitment to learning and growth is essential for staying ahead in an ever-evolving import and export industry and ensuring both personal and organisational success. Employees are supported in pursuing relevant training, certifications, and educational opportunities that enhance their skills and expertise.