Job Description

Campus: Johannesburg Supervisor: Executive Head: Human Capital Closing Date: 05 December 2023
Introduction Inspire Learning & Build our better world. The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfill their future purpose.
Community Principles The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:

• We are better when we act together.
• Our differences make us stronger.
• Every voice counts. Every voice matters.
• Every team needs individuals. Every individual needs a team.

The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals. To learn more about AISJ, our beliefs, and our aspirations, please review the AISJ Journey.
Position Overview To provide effective and efficient HR business partnering support to AISJ Faculty such that Principals and teaching staff are guided, sponsored, and supported through the human resources processes. Support Executive Head: Human Capital on HR initiatives that address the value of human performance in the context of business functions to harness optimal workforce potential. This can help maximize positive experiences in the employment life cycle, including but not limited to recruitment, onboarding, employee engagement, retention, and exit management. Coordinate and guide the Faculty staff and all HR processes, including staff housing, employment contracts, mobilization and demobilization processes, staff benefits and remuneration, etc. High-quality communication and serving as an effective and positive liaison between the Faculty and the HR department is essential.
Qualifications

• Grade 12 or Matric
• National Diploma in Human Resources Management or relevant qualification
• A degree in Human Resources Management will be advantageous.
• SAGE, VIP, SAP certificate Driverxe2x80x99s license

Attributes

• Attention to detail, systems-oriented, organized, and analytical.
• Excellent communication skills in English and sound ability to communicate effectively across all levels.
• Self-motivated, honest, high integrity, courteous and helpful
• The ability to function well under pressure, prioritize matters, and act on them accordingly.
• The ability to function independently and in a team, take initiative, show commitment, and be motivated to achieve tasks in the required time frame.
• Coordinating time and resources well and demonstrating strong interpersonal and mediation skills with a positive attitude.
• Needs to be culturally aware with good ethics, problem-solving, and visionary thinking competencies.
• Continuously pursue to improve skills through on-the-job or external training.
• Understands the importance parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
• Demonstrate aptitude or competence for assigned responsibilities.
• Excellent written and verbal communication Multilingual with a strong command of English will be an added advantage.

Preferred skills and experience

• A minimum of 5 years of HR experience
• HR experience in an independent or international school will be an added advantage.
• Sound understanding of the HR role and its evolution in the workplace.
• Sound knowledge of the South African Labour Laws
• Sound understanding of the Migration processes of expatriate staff.
• Previous experience in sourcing accommodation/ houses for expatriates
• Excellent administrative skills and experience
• Strong mediation and negotiation skills
• Sound emotional intelligence traverses cross-cultural diversity Experience in VIP or Sage Payroll

Key Performance Indicators

• Effective recruitment and selection process
• Smooth and efficient On-boarding process
• Effective staff engagement through HR Policies and Processes orientation through the HR Portal
• Smooth admin and payroll process Sound exit management process.

Performance responsibilities: Recruitment and selection

• Support faculty on the recruitment process (advertising, Interviews, and the entire onboarding process)
• Ensure the coordination of the mobilization and demobilization process for expat employees.
• Support faculty during contract renewal and administrate letter of intent. Work with Principals to screen teaching candidates and plan and direct a program for selecting and assigning the best-qualified personnel where and when appropriate.

Payroll and Administration

• Ensure proper employee filing updates.
• Ensure insurance coverage and awareness to all faculty members.
• Ensure payroll input is accurate, authorized, and submitted on time.
• Ensure that utilities are paid timeously and deducted via payroll.
• Provide information and support during the payroll audit.
• Ensure opening and closure of bank accounts and deal with possible inconveniences in advance.
• Receive and review qualifications against the pay scale.
• Play an active role during annual salary increases for faculty.
• Facilitate the car hire and car loan process and due administration.
• Negotiate and coordinate house leases for overseas staff and manage landlord and tenant deposits with the legal and finance offices. Obtain quotes for and payment of annual home leave airfares for overseas staff.

Mobilization and demobilization

• Identify housing needs and negotiate lease costs.
• Ensure proper allocation of houses (fully furnished)
• Ensure agility when dealing with housing or residential challenges.
• Be available to receive new teachers in the houses.
• Provide guidance to school administrative and supervisory personnel in matters relating to employee relations!
• Engage in actively advocating, promoting, and securing the rights of all persons regarding the educational enterprise of which he/she is a part.
• Coordinate administrative efforts, interpret ideas and decisions to staff and the public, keep management informed of pertinent division developments and events, and seek their counsel or decision as necessary.
• Ensure organizational compliance with performance management cycles across departments.
• Monitor and ensure compliance with school grievance and disciplinary procedures.
• Maintain and support management with discipline in the workplace and ensure industrial relation protocols and procedures are applied consistently across the board to all categories of employees.

Business Partnering

• Attend regular meetings and serve actively to improve communication, cooperation, and planning.
• Provide information and support to management concerning HRxe2x80x93faculty matters.
• Be available to Faculty staff and/or Principals for general consultation on both Campuses.
• Ensure that Faculty staff are aware of the HR procedures and guide them during the process.
• Ensure that all employees are covered by medical aid, life cover, funeral, etc.
• Provide administrative support to Principals on all HR-related activities.

Contracts and Benefits

• Coordinate and enhance legal compliance of the faculty to the HR governance and ethical standards.
• Supervise the transitional support for new overseas hire teachers (visa acquisition, housing, orientation, vehicles, shipping, air travel, settling in allowances, etc.)
• Serve as liaison between employees and insurance benefit providers for medical, life, and disability insurance.
• Select houses for new overseas staff members.
• Assist in preparing new houses for occupation, including maintenance, cleaning, and furniture.
• Assist in preparing new faculty housing kits, including linens, crockery, cutlery, pots, pans, etc. Assume administrative responsibility for adequate property inventories under his/her jurisdiction, including overseas teacher houses.

Policies and Procedures

• Coordinate activities such that HR faculty responds effectively to South African legislative changes in employee relations.
• Coordinate the planning, development, and revision of personnel management procedures and keep the Faculty Handbooks updated.
• Coordinate and keep the HR pages of the AISJ website updated concerning Faculty. Other duties may be assigned.

School Hours: This is a 45-hour per-week position, and you may be required to work longer hours occasionally.
Application process To complete the AISJ application process, complete the electronic form. Information captured on this form will be stored on a secure database and used to complete a quick reference check on vacancy compatibility.
Child Protection Statement AISJ maintains strong child protection policies & procedures; this ensures that our students can pursue their education in a safe, secure, and caring environment. All faculty and staff must undergo criminal background checks, attend annual training sessions, and sign a safeguarding agreement.
Privacy
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